Space Management Administrator - Center City

Thomas Jefferson University•Philadelphia, PA

4d•Onsite

About The Position

The Regional Space Administrator is responsible for maintaining complete and accurate space information in Jefferson’s space management system and will provide on-site support for FMS activities. The position will curate space data, including size, use, occupancy, vacancy and utilization; develop test fits for revised use of space and other projects as assigned, furniture layout, and documentation of routine relocations. This position will work closely with counterparts within Enterprise Asset Management to manage use of space for the Region and support strategic initiatives.

Requirements

High School Diploma or GED required.
Technical training in AutoCAD and BIM required.
1 year experience in facilities planning and/or space management system administration.
Proficiency in AutoCAD required.
Knowledge of space management systems (IWMS / CAFM) required.
Excellent customer service, interpersonal, and organizational skills required

Nice To Haves

Bachelor’s degree in Computer Science, Information Science, Architecture, Engineering or Interior Design preferred.
Space Management or CAFM systems preferred.
Certifications in AutoCAD and Revit preferred.
Proficiency in Revit (BIM) preferred.

Responsibilities

Maintains space data such as use and occupancy of spaces in region. Maintenance of space data includes input of CAD floor plans in Jefferson’s space management system, updating based on renovations, and performing periodic space audits to ensure accuracy
Develops proposed space solutions for emerging space requests and needs
Prepares test fits to support planning for minor expansions / relocations and develops renderings and other graphic representations to support conceptual project development
Provides space planning options to the Asset Management team (Real Estate) to support routine relocations not involving consulting design firms or change of use of spaces.
Assists internal requestors with furniture test fits, as appropriate (for reuse of furniture in storage to be repurposed and well as selection / placement of new furniture requests in alignment with Jefferson guidelines for product selection, purchase, and installation
Assists design professionals and Jefferson staff with obtaining FMS record drawings and base CAD or BIM drawings to support study and design efforts
Fulfills regional space data requests including use, occupancy, and square footage and other KPIs
Routinely surveys project areas to ensure accuracy of drawing records on file and updating drawing files upon project closeout / completion
Manages the preservation and use of record electronic and paper files of facilities documentation, including: Design, permit set, and as-built drawings and specifications; shop drawings; permits and other approval documentation.
Curates and provides architectural, structural, and MEP as-built project documentation for FMS project initiation and problem solving
Works with MEP responsible person for record drawing or BIM drawing updates, and Life Safety drawings
Provides updated building information for Jefferson systems such as TMA, Prolease, eBuilder, and SURTS (grant system)
Develops and produces reports and drawings from space management system data, including use of space by department, utilization of space, or lease expirations and square footage
Maintains Jefferson standards for AutoCAD, BIM, and for building, floor, and room numbering
Prepares original CAD drawings at the direction of PDC Project Managers or other FMS departments for internal design
Performs related duties as assigned

Benefits

medical (including prescription)
supplemental insurance
dental
vision
life and AD&D insurance
short- and long-term disability
flexible spending accounts
retirement plans
tuition assistance
voluntary benefits
tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service.