Space Data Branch Administrator

Odyssey Systems Consulting Group, Ltd.•Colorado Springs, CO

34d•$105,000 - $115,000•Onsite

About The Position

Odyssey Systems has an exciting opportunity to provide Advisory and Assistance Services as a Space Data Branch Administrator supporting the US Space Force, Space Systems Command, and Global Mission Data Dominance (GMDD) branch (USSF SSC SYD 85/BNN). The GMDD branch executes activities in support of the alignment of key space data initiatives. The GMDD data portfolio includes data as service, translations as a service, network enterprise strategy, international, and data onboarding initiatives to meet evolving Space Domain Awareness (SDA) user data needs and objectives. The SDA mission includes the execution of system acquisition, modernization, and sustainment for ground- and space-based SDA sensors and command and control (C2) systems, including the evolution of legacy architectures, supporting communication systems, network, and data systems. SDA is foundational to Protecting and Defending US Space Systems that provide space-based Intelligence, Early Warning, Communications and Global Positioning services that sustain our way of life, support our national economy and act as force multipliers in times of conflict. Odyssey Systems is looking for high-performing, passionate people ready to make a difference by joining our existing team of dedicated professionals in the SDA workforce! Odyssey Systems provides support to the Government in five areas: Product Support, Sustainment Engineering & Sustainment Management, Technical Order Management, Technical User Interface, and System Design, Engineering, and Integration. These tasks are executed laterally with USSF SSC/SZG depot and development contractors and with SDA stakeholders. This is a full-time position supporting the GMDD Program Management Office in downtown Colorado Springs, CO.

Requirements

Must be a US citizen
DoD Secret clearance, able to obtain a DoD TS/SCI clearance
Bachelor’s degree or higher in a relevant field
5 years supporting senior personnel in a similar role in a Department of Defense, Missile Defense Agency, or Intelligence organization
Familiarity with standards and experience preparing and routing correspondence in a Space Force, Air Force, or other DoD organization
Proficient in Microsoft Office applications (i.e., Outlook, Word, PowerPoint and Excel)
Exceptional professionalism and proven experience exercising discretion and confidentiality with sensitive organizational and personal information

Nice To Haves

DoD TS/SCI clearance
Master’s degree or higher in a relevant field
8 or more experience supporting senior personnel (Materiel Leaders, O-5/O-6 Officers, or corporate equivalents) by proactively managing complex calendars, anticipating logistical bottlenecks, and preparing meeting materials in advance.
Prior experience providing administrative support within a data-centric, software development, or technical program office (DoD, USSF, academic or within the defense industry is highly preferred)
Demonstrated experience with knowledge management, such as organizing and maintaining a repository of key branch documents, decisions, and administrative records
Strong familiarity with modern digital collaboration and project management tools, specifically SharePoint and Microsoft Teams.
Strong communications skills (phone, email and in-person)
Proven ability to work collaboratively and effectively in fast-paced environment

Responsibilities

Manage the Materiel Leader’s dynamic calendar and travel schedule, interfacing with senior officers/executives from multiple military commands/intelligence agencies/aerospace organizations and facilitating communication between the Division and Branch leadership and team
Schedule and prioritize meetings/events to maximize the Materiel Leader’s time, ensure realistic scheduling, identify meeting participants, subject matter experts (SMEs) and required materials to thoroughly address meeting topics
Develop, organize, and set up meetings to include weekly staff meetings, financial and program reviews, execution reviews, and other meetings as needed
Support the Materiel Leader and staff to communicate program issues or concerns, and to request and advocate for executive decisions, intervention, and support
Arrange travel plans for the Materiel Leader using the Defense Travel System, to find and book optimal flights, lodging, and transportation to meet mission requirements
Assist with preparation of travel vouchers in the Defense Travel System following trips and perform records management and gather/develop all necessary paperwork/documentation
Draft, review, and edit correspondence to ensure compliance with standards, including Tongue and Quill, Directorate and Division guidance, and templates
Assist in the reviewing and processing of military awards and decorations, evaluations, military correspondence, military, and civilian personnel actions, and have a basic understanding and comfortability in these areas
Help ensure the Materiel Leader is thoroughly prepared for each scheduled event to include scheduling preparation time, providing read-ahead materials, biographies of participants, subject matter experts, and arranging advanced meetings, as required
Prepare correspondence, handle information requests, and perform functions such as answering phone calls, organizing, and scheduling meetings/VTCs, arranging conference calls, receiving/escorting visitors, writing meeting minutes as required, making copies, and managing functions such as mail, courier service, records management, etc.
Track and manage work tasks/action items using the Task Management System (TMT)
Assist security personnel and visitors with security clearance verification, building access, data transfers, processing visit requests, etc., as required
Perform general office management duties as required
Other duties as required/requested by the Government and within scope of the S3 contract