Spa Coordinator

Grand Galvez•Galveston, TX

2d•Onsite

About The Position

The Grand Galvez Hotel & Spa is seeking Spa Front Desk Coordinators to join our team at our award-winning Spa. The Spa Receptionist/Front Desk Coordinator is responsible for assisting the spa staff in providing a unique and outstanding spa experience for our members and guests. He/she is also responsible for scheduling all spa related appointments, checking guests in and out, and assisting in all retail sales.

Requirements

High School diploma or equivalent
1-year experience in a spa or related field preferred
1-year retail experience preferred
Bi-lingual preferred
Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
Must be able to multitask and prioritize departmental functions to meet deadlines.
Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
Attend all hotel required meetings and trainings.
Maintain regular attendance in compliance with Wyndham Hotel Group Standards, as required by scheduling, which will vary according to the needs of the hotel.
Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag.
Comply with Wyndham Hotel Group Standards and regulations to encourage safe and efficient hotel operations.
Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.
Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives.
Must be able to cross-train in other hotel related areas.
Must be able to maintain confidentiality of information.
Must be able to show initiative, including anticipating guest or operational needs.
Perform other duties as requested by management.
Maintain a friendly and warm demeanor at all times.
Hygiene is key in this environment due to the close proximity of working with the clients. At no time is cigarette smoke allowed to be on the hands, clothes or breath of a spa employee during a shift.
Employees must, at all times, be attentive, friendly, helpful, and courteous to all guests, managers, and fellow employees.
Greet and welcome all guests and members.
Check guests and members in and out: administer keys to locker areas.
Process transactions for all events, guest fees, membership fees, dues, etc.
Handle all administrative functions of the spa including: using Spa software, maintaining inventory of supplies, answering telephones, making appointments, and answering questions.
Must be the initial and complete source of information regarding what is available at the Spa and all procedures to ensure guest comfort (i.e. treatments, equipment and products).
Must be able to assist guests in the retail area.
Arrange for all spa appointments for ala carte services/activities and packages.
Must monitor appointments and ensure proper staffing to maintain sense of order and efficiency.
Assist guests and members with spa prescriptions.
Ensure facility is prepared for proper opening and closing each day.
Monitor and maintain the cleanliness and orderliness of the facilities including ensuring facility/amenities are in proper working order.
Provide Spa tours as necessary.

Nice To Haves

1-year experience in a spa or related field
1-year retail experience
Bi-lingual

Responsibilities

Scheduling all spa related appointments
Checking guests in and out
Assisting in all retail sales
Handling all administrative functions of the spa including: using Spa software, maintaining inventory of supplies, answering telephones, making appointments, and answering questions.
Being the initial and complete source of information regarding what is available at the Spa and all procedures to ensure guest comfort (i.e. treatments, equipment and products).
Assisting guests in the retail area.
Arranging for all spa appointments for ala carte services/activities and packages.
Monitoring appointments and ensuring proper staffing to maintain a sense of order and efficiency.
Assisting guests and members with spa prescriptions.
Ensuring the facility is prepared for proper opening and closing each day.
Monitoring and maintaining the cleanliness and orderliness of the facilities including ensuring facility/amenities are in proper working order.
Providing Spa tours as necessary.
Effectively communicating both verbally and written, with all levels of employees and guests in an attentive, friendly, courteous and service-oriented manner.
Effectively listening to, understanding, and clarifying concerns raised by employees and guests.
Multitasking and prioritizing departmental functions to meet deadlines.
Approaching all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
Attending all hotel required meetings and trainings.
Maintaining regular attendance in compliance with Wyndham Hotel Group Standards, as required by scheduling, which will vary according to the needs of the hotel.
Maintaining high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag.
Complying with Wyndham Hotel Group Standards and regulations to encourage safe and efficient hotel operations.
Maximizing efforts towards productivity, identifying problem areas and assisting in implementing solutions.
Effectively handling problems, including anticipating, preventing, identifying and solving problems as necessary.
Understanding and applying complex information, data, etc. from various sources to meet appropriate objectives.
Cross-training in other hotel related areas.
Maintaining confidentiality of information.
Showing initiative, including anticipating guest or operational needs.
Performing other duties as requested by management.
Maintaining a friendly and warm demeanor at all times.
Greeting and welcoming all guests and members.
Administering keys to locker areas.
Processing transactions for all events, guest fees, membership fees, dues, etc.