Sourcing Specialist II - Financial Operations

Medical College of Wisconsin•Wauwatosa, WI

About The Position

The Sourcing Specialist II reviews and executes routine procurement documents for assigned spend categories and works with departmental customers to assess purchasing needs. The role shares sourcing agreements and supplier relationship information to help resolve questions and concerns, support compliance, and improve the purchasing experience. It maintains a customer-centric, supportive, and collaborative purchasing environment. The specialist supports strategic sourcing initiatives, supplier and contract administration, cooperative purchasing agreements, and process improvements. The role advises departments on procurement policies and promotes the use of approved contracts and preferred suppliers. It also provides cross-functional support and backup coverage for the Purchasing and Sourcing team.

Requirements

Bachelor’s degree; equivalent experience may be substituted.
At least 5 years of experience in purchasing, sourcing, or analytics.
Strong critical-thinking, analytical, and problem-solving skills, including the ability to independently evaluate information, develop solutions, and draw conclusions.
Strong organizational and time-management skills, including the ability to prioritize competing demands and manage multiple projects.
Ability to work independently, exercise sound judgment, and manage workload while delivering high-quality results.
Ability to build collaborative relationships and work effectively with diverse stakeholders across departments and organizational levels.
Exceptional verbal and written communication skills, including active listening, stakeholder influence, discussion facilitation, and negotiation.
Presentation skills and the ability to engage departments, end users, suppliers, and leadership to gather requirements, facilitate sourcing initiatives, and communicate strategies, recommendations, and outcomes.
Ability to detect and translate speech or other communication.

Nice To Haves

7–10 years of experience in sourcing and purchasing initiatives, managing spend categories, supplier relationships, and departmental needs.
Experience working in higher education.
Experience in a decentralized or central-led environment.
Ability to distinguish colors and perceive relative distances between objects may occasionally be required.

Responsibilities

Review requisitions, purchase orders, and procurement documentation for compliance with MCW policies and procedures, IRS regulations, external requirements, and audit standards.
Execute purchasing transactions and maintain documentation for audit and compliance activities.
Work with departmental customers and suppliers to understand business requirements, identify sourcing solutions, and coordinate supplier demonstrations, presentations, and events as needed.
Support strategic sourcing initiatives in assigned spend categories, including developing and executing RFIs, RFPs, and RFQs; creating evaluation matrices; leading negotiations; and overseeing contract implementation.
Communicate sourcing outcomes and contract awards to stakeholders.
Participate in Supplier Business Reviews for assigned spend categories and represent customer needs and expectations.
Evaluate and administer cooperative purchasing agreements, including conducting market and pricing analyses.
Identify opportunities to standardize products, services, and supplier relationships in support of strategic sourcing objectives and procurement best practices.
Resolve supplier-related quality, service, pricing, and delivery issues for stakeholders.
Maintain knowledge of MCW procurement policies and procedures to advise departments and support compliance.
Help identify, develop, and implement process improvements that enhance purchasing efficiency, effectiveness, and user experience.
Promote awareness and use of approved contracts and preferred supplier agreements across the MCW community.
Provide cross-functional support and backup coverage for Purchasing and Sourcing team members.
Perform other duties as assigned.

Benefits

Health, vision, and dental coverage
Flexible Spending options
403B retirement package
Competitive vacation and paid holidays
Tuition reimbursement
Paid parental leave
Employee & Family Assistance Program (EFAP)
Pet insurance
On-campus fitness facility with onsite classes
Discounted rates on select cell phone plans, local fitness facilities, Milwaukee recreation, and entertainment