Sourcing Coordinator

Gratsy LLC • Bentonville, AR

2d • Onsite

About The Position

The Sourcing Coordinator supports the sourcing and production functions by executing administrative, coordination, and tracking responsibilities across vendor management, production timelines, and inventory support.
This role ensures sourcing workflows run smoothly by maintaining accurate documentation, coordinating communication between teams, and supporting on-time, on-budget delivery of physical campaign assets. Responsibilities include and are not limited to the following.

Requirements

• High school diploma or equivalent required, Bachelor's preferred.
• 2+ years of experience in coordination, admin, operations, or related fields.
• Basic proficiency in spreadsheets (Excel/Google Sheets), including simple formulas, data entry, and organization
• Strong attention to detail with ability to accurately track orders, SKUs, and vendor information
• Clear and professional written and verbal communication skills
• Ability to follow defined processes and execute tasks with consistency and accuracy
• Strong time management and ability to handle multiple small tasks simultaneously
• Coachable mindset with openness to feedback and direction
• Ability to stay organized in a fast-paced, deadline-driven environment
• Problem-solving at a basic level (asking questions, escalating when needed)
• Team-oriented mindset with willingness to support cross-functional partners
• A valid driver's license and the ability to be covered under the Gratsy's insurance policy are required.

Nice To Haves

• Strong Excel/Outlook skills preferred

Responsibilities

• Support Gratsy's sourcing team with day-to-day coordination of production and vendor activities across multiple campaigns.
• Create and maintain organized project documentation including quotes, purchase orders, timelines, and production trackers.
• Build and update spreadsheets to track vendor pricing, production timelines, and shipment status.
• Ensure all sourcing data is accurate, up to date, and easily accessible for cross-functional teams.
• Coordinate with vendors to collect quotes, timelines, proofs, and order confirmations.
• Follow up consistently with vendors to ensure deadlines are met and information is complete.
• Support onboarding new vendors by collecting required documentation and organizing records.
• Assist in tracking production schedules to ensure all items are delivered on time and aligned with campaign timelines.
• Partner with Warehouse and Operations to track incoming shipments, inventory levels, and asset movement.
• Help identify discrepancies in orders, shipments, or inventory and escalate issues quickly.
• Support cost tracking by organizing quotes and invoices for review by Sourcing leadership.
• Assist in maintaining a vendor database and product library for future sourcing efficiency.
• Communicate clearly with internal teams to provide updates on order status, risks, or delays.
• Take ownership of assigned tasks and ensure completion with accuracy and timeliness.
• Adapt quickly to shifting priorities and support multiple projects simultaneously.
• Represent Gratsy's brand and values with clients, vendors, and partners.
• Exhibit exemplary alignment with our core values, mission, and vision here at Gratsy.
• Comply with all company policies and procedures and perform other duties as assigned.

Benefits

• Eligible employees can voluntarily participate in the Company's 401(k) plan where Gratsy matches employee contributions, dollar-for-dollar (100%) up to the first 4% of your annual salary.
• Each year we offer eligible employees 10 paid observed holidays, and an additional 20 days of Paid Time Off (PTO/vacay time) annually. We also offer generous flexible time off during the holiday season!
• Gratsy offers two medical plans to pick from, vision and dental plans. Gratsy also fully pays for your short-term disability, long-term disability, and a life insurance policy. In addition to these, we also offer a fringe benefit for wellness and other supportive benefits to all eligible Gratsy team members!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED