Strategic Sourcing Coordinator

Halifax Health•Daytona Beach, FL

10d

About The Position

This is administrative contract management work. The coordinator will monitor contract processing procedures and activities, review contract requests and proposals, and ensure contracts are routed timely and efficiently. In addition, the coordinator will work in collaboration with the Strategic Sourcing Team to ensure that sourcing activities are completed as appropriate based on the needs of the organization.

Requirements

Associate degree.
Minimum 2 years contract coordination experience, preferably in the medical field.
Able to navigate multiple IT systems, manage competing priorities, and deal with a variety of stakeholders and people.
Good recordkeeping and organizational skills are required for success.

Nice To Haves

Bachelor’s degree preferred.
Will consider equivalent experience in lieu of educational requirements.

Responsibilities

Contract Routing & Coordination Review legal, business, and other relevant documents that support contracting agreements.
Communicate with stakeholders to request missing or unclear information and required documentation.
Coordinate the contract review process to ensure smooth and timely routing, including tracking progress, managing time‑sensitive or expedited requests, and obtaining contract signatures.
Identify opportunities to streamline workflows, reduce manual effort, and enhance data accuracy related to contracts and the routing process.
Work closely with Supply Chain, Finance, Legal, and other internal teams to gather required information for contracting activities.
Sourcing Team Support & Contract Lifecycle Management Partner with Sourcing Leads to ensure contracts are monitored, managed, and updated on time, including renewals, amendments, terminations, and extensions.
Identify the need for additional contracts by analyzing purchasing activity (e.g., uncovering items being purchased without an active contract or where no pricing structure exists).
Support Sourcing functions by conducting research, gathering data, coordinating vendor communication, and preparing analysis that informs sourcing decisions.
Assist Sourcing Leads with prioritizing contract workload, managing timelines, and maintaining workflow consistency across the team.
Generate regular Sourcing reports on contract status, upcoming expirations and renewals, cycle times, and other key metrics.
Support development and maintenance of Sourcing dashboards, trackers, or databases used for contract management, Support initial steps of the contracting process, including data collection, vendor engagement, and documentation preparation.
Coordinating Value Analysis Activities Manage the intake, tracking, and prioritization of requests.
Serve as the primary point of contact for Value Analysis requests, ensuring clear communication with clinical and operational requesters regarding status, requirements, and next steps.
Schedule and support Value Analysis committee meetings, including coordination with physicians, nursing leaders, Supply Chain, Finance, and other stakeholders as appropriate.
Prepare and distribute comprehensive meeting materials.
Partner closely with Supply Chain and Finance teams to align clinical needs with financial impact, contract considerations, and standardization initiatives.
Maintain documentation and records of Value Analysis activities and meetings, and support with meeting follow up actions.
Special Projects & Department Support Perform special projects, developmental assignments, and other tasks as delegated to support Sourcing or Supply Chain initiatives.
Complete other duties as required for successful operation of the department.