Sourcing and Contract Specialist
About The Position
Akelius is seeking an organized, analytical, and proactive professional to manage the lifecycle of service contracts across its portfolio and lead competitive sourcing activities for expiring contracts and new service requirements. The role maintains the contract calendar, tracks renewal deadlines, and ensures contracts are reviewed and competitively bid before renewal whenever appropriate. It supports risk reduction, prevention of unmanaged contract renewals, identification of savings opportunities, and stronger vendor performance through disciplined sourcing and contract management practices. The role supports approximately 65 properties across three regions. The position manages RFP and RFQ processes, prepares bid materials with internal stakeholders, solicits and evaluates vendor responses, benchmarks pricing, develops award recommendations, and supports contract execution. It also administers contracts throughout their lifecycle, maintains the central contract repository, coordinates renewals and other contract changes, and reports on bidding activity, savings, and upcoming contract actions. The role collaborates with operations, legal, property teams, vendors, and procurement stakeholders to support standardization, policy compliance, and process improvements.
Requirements
- At least 3 years of experience in contract administration, sourcing, procurement, or RFP and bid management.
- Experience running competitive sourcing events and evaluating vendor proposals based on cost and value.
- Strong analytical skills, including the ability to compare pricing, scopes, and contract terms across vendors.
- Highly organized and able to manage multiple contracts, deadlines, and renewal schedules simultaneously.
- Strong written and verbal communication skills for bid documentation, analysis, and recommendations.
Nice To Haves
- Experience with real estate, facilities, or property management service contracts.
- Familiarity with contract management, procurement, or e-sourcing platforms.
Responsibilities
- Plan and manage competitive RFP and RFQ processes for expiring contracts and new service requirements.
- Prepare bid packages, scopes of work, and evaluation criteria with internal stakeholders.
- Solicit, organize, and manage vendor responses throughout the bidding process.
- Analyze proposals based on pricing, scope, service levels, risk, and overall value.
- Benchmark incumbent vendors against market pricing and identify documented savings opportunities.
- Develop award recommendations and support contract execution with selected vendors.
- Monitor renewal dates and notice periods across all properties.
- Review contracts in advance to prevent renewals without review.
- Maintain the central repository for contracts, pricing, scopes of work, and supporting documentation.
- Coordinate contract renewals, amendments, and terminations with legal, operations, and property teams.
- Administer contracts throughout their lifecycle, from execution through closeout or renewal.
- Partner with operations to define service requirements and specifications.
- Coordinate with operations to align vendor, pricing, and spend information.
- Report on bidding activity, contract renewals, savings achieved, and upcoming contract actions.
- Support procurement standardization, policy compliance, and process improvements across the portfolio.
Benefits
- Competitive benefits with generous employer premium contributions.
- 100% paid short- and long-term disability and life insurance.
- 401(k) with match.
- Annual fitness benefit.
- Internal industry-specific education and training.
- Offices in central locations with a high-quality working environment.
- Social events and volunteer opportunities throughout the year.
- Company summit every second year.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
