Sorority House Director - Kansas State University (Epsilon Chi)

Alpha Gamma Delta Property Management•Manhattan, KS

2d•Onsite

About The Position

The Fraternity Housing Corporation (FHC) is dedicated to enhancing the value of Alpha Gamma Delta membership by providing safe, competitive, and attractive housing and storage facilities. The FHC manages over 95 properties across the United States, offering professional property management and financial oversight. This role involves managing the day-to-day operations of a chapter house, ensuring a comfortable and safe living environment for Alpha Gamma Delta chapter members. The House Director lives at the chapter facility and is expected to be present seven days a week, excluding extended holiday breaks when the facility is closed. The position requires close collaboration with the assigned Regional Property Manager to ensure high-quality service and adherence to all chapter house rules, Fraternity, FHC, and University policies.

Requirements

Must be able to read, speak, and write in fluent English.
Must pass criminal background check.
PC proficient with skills in Microsoft Office and Outlook.
Excellent oral and written communication skills.
Goal and team oriented, able to work closely with people while exhibiting a positive attitude.
Well organized – Able to work and make sound decisions under pressure and within tight deadlines.
High school Diploma or GED equivalent required.
Previous residence life, Greek-letter organization or other group-living experience preferred.

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Manage the day-to-day operations of the chapter house, including administrative tasks, security, environmental safety, and oversight of the physical facility and grounds.
Manage resident emergencies and provide assistance with meal service program components.
Oversee repairs and maintenance, cleanliness, and basic financial matters.
Supervise vendors and hired staff as applicable.
Ensure the highest quality of service is provided while carrying out all chapter house rules/bylaws, Fraternity, FHC, and/or University policies.
Communicate weekly with the Regional Property Manager via phone or teleconference and submit a weekly House Director report.
Communicate in-person weekly with the student Director of Property and Head Chef.
Schedule and conduct the opening and closing of the chapter house.
Schedule and conduct at least one house meeting per semester or quarter.
Maintain a master calendar with university dates, holidays, chapter events, and major repairs.
Manage ongoing vendor relationships and assist in negotiating contracts.
Ensure compliance with policies, rules, and regulations set by Alpha Gamma Delta, the FHC, university, Chapter, and other local authorities.
Maintain up-to-date information files and records on keys, furnishings/appliances, general maintenance, residents, employees, vendors, and the security system.
Manage repairs under $500.
Manage multiple service providers, including identifying vendors, gathering quotes, overseeing work, and remitting invoices.
Coordinate routine maintenance and inspections.
Help create strategy for long-term care and upkeep of the facility.
Perform daily property inspections.
Coordinate, schedule, and supervise the work responsibilities of housekeeping vendor(s) and/or staff.
Assist in the development and monitor standard cleaning routines.
Order and maintain adequate levels of cleaning supplies and equipment.
Arrange for annual deep cleans of floors, rugs, and furniture.
Arrange for lawn, ground, and exterior maintenance.
Arrange for regular pest control service.
Perform light cleaning or disinfecting as needed.
Schedule and conduct daily inspections of the chapter house and surrounding grounds.
Ensure that all electrical, plumbing, and heating/cooling systems are in line with code and in proper working order.
Regularly inspect all safety and related devices, including fire extinguishers, exit doors, smoke detectors, exit lights, alarms, and locks.
Complete three fire drills throughout the academic year.
Work with the Regional Property Manager on all personnel issues.
Submit timesheet every two weeks to the Regional Property Manager.
Connect with the chapter’s Director of Property Mt on a regularly scheduled basis to review housing-related items.
Handle minor purchases such as daily operational expenses.
Collect invoices from vendors, verify amounts and work completed, and scan copies to the Regional Property Manager for payment.
Reconcile monthly credit card statements.
Manage and/or be the first responder to member incidents and emergencies.
Meet regularly with chapter members, officers, and advisor leadership to discuss house operations.
Be present at certain chapter events.
Communicate effectively with advisors, parents, alumnae, university representatives, community members, and other guests.
Perform other duties as assigned.