Solar Site Administrator

RES•Stuttgart, AR

12d•$20 - $25•Onsite

About The Position

This position will provide administrative support to site staff for the duration of a specific project. The company is committed to building a workplace where everyone feels heard and respected, fostering a culture of care where individuals can reach their full potential, and ensuring a sense of belonging and value for contributions and perspectives. The role involves supporting site staff, assisting the Project Manager, and ensuring smooth office operations.

Requirements

HS Diploma or GED required
1-3 years office experience
A valid driver's license is required
Advanced level of knowledge with: Communication
Advanced level of knowledge with: Relationship building
Advanced level of knowledge with: MS Office (Excel, Word, Outlook, etc.)
Advanced level of knowledge with: Multi-task and prioritize work
Advanced level of knowledge with: Organizational skills
Advanced level of knowledge with: Attention to details
Advanced level of knowledge with: High level of accuracy
Advanced level of knowledge with: Office procedures
Advanced level of knowledge with: Following directions
Advanced level of knowledge with: Research skills
Advanced level of knowledge with: Multi-tasks
Advanced level of knowledge with: Work independently and in groups
Intermediate level of knowledge in: Recordkeeping
Intermediate level of knowledge in: Document tracking
Intermediate level of knowledge in: Timekeeping
Intermediate level of knowledge in: hiring forms
Basic level of knowledge in: I-9 completion

Nice To Haves

some college preferred

Responsibilities

Assists Project Manager, site management, staff, customers, vendors and walk-ins as needed.
Take minutes for meetings as required.
Supports field employees by contacting corporate resources for issue resolution. Assists and supplies data as requested.
Answers multi-line telephone using proper telephone etiquette in a professional manner.
Administers project documentation and filing systems using company guidelines.
Reviews employee timesheets, enters into timekeeping system accurately and according to Payroll processing deadlines.
Enters and keeps utility locate request tickets current as assigned for the duration of the project.
Ensures that all paperwork for new employees or transitioning employees is fully completed and submitted to HR within deadlines.
Enters expense claim reports and ensures that proper documentation is sent to Payroll.
Ensures that DOT paperwork is complete and submitted to RES DOT weekly (scan/email and FedEx originals).
Assists with issuing POs, vendor issues, matching invoices to POs/Requisitions, receiving invoices against POs as needed.
Supports internal office processes and company policies.
Files safety paperwork and uploads to Aconex using assigned naming conventions according to type of document.
Creates and updates ad hoc spreadsheets and documents, tracks data as assigned by Supervisors.
Orders office/kitchen supplies and stocks them.
Sends/receives FedEx and USPS mail and distributes.
Assists in planning and organizing site events/activities.
Recognizes issues requiring action and takes initiative to resolve/report while working with minimal supervision.
Stays current with professional and industrial best practices.
Occasional travel to airport in personal vehicle.
Responsible to ensure SAFETY requirements met.
Must be able to work professionally with clients, vendors, employees, managers and supervisors.
Regular attendance is an essential requirement of the job.
Follow any other job-related duties/functions requested by the supervisor or onsite supervisors.