Solar Administrative Assistant

Advanced Roofing Inc•Fort Lauderdale, FL

10d•$18 - $25

About The Position

Advanced Green Technologies (AGT), a solar contractor specializing in the design, procurement, and construction of commercial, industrial, and utility-scale solar projects, is seeking a detail-oriented and proactive Solar Service Administrative Assistant to support daily operations of its Solar Division. The role supports administrative workflows, accurate recordkeeping, and communication across departments. The candidate should be organized, able to manage multiple responsibilities, and professional in their interactions. The position includes scheduling services and conference rooms; handling invoice collections; maintaining inventory and reordering supplies; managing RMAs and customer communications; tracking timesheets; preparing reports; processing documents; responding to inquiries; entering service tickets; supporting meetings; reconciling expenses through Concur; and completing other administrative tasks and errands. Employees must follow company values, policies, and safety protocols, maintain confidentiality, meet schedule and performance expectations, and perform other duties as assigned.

Requirements

High school diploma or GED.
Valid driver’s license with an insurable driving record.
Successful completion of a background check and drug screening.
Proficiency in MS Office, including Word, Excel, and Outlook.
Ability to multitask, stay organized, and manage time effectively.
Must adhere to OSHA, state, and federal safety regulations.
Must be comfortable working in a dog-friendly environment.

Nice To Haves

0–3 years of administrative experience preferred.
Experience in the solar, roofing, or construction industries.
Bilingual in English and Spanish.

Responsibilities

Coordinate service scheduling and manage conference room bookings.
Handle invoice collections and follow up with clients on outstanding payments.
Maintain inventory records and reorder supplies as needed.
Manage Return Merchandise Authorizations (RMAs) and customer communication.
Track employee timesheets and ensure accurate data entry.
Generate reports and provide data analysis as requested.
Copy, mail, and file invoices and related documents.
Respond to emails, voicemails, and phone calls professionally and promptly.
Enter service tickets and follow up with customers regarding services performed.
Support meeting preparation, scan documents, and complete other clerical duties.
Run monthly expense reconciliations through Concur.
Perform miscellaneous administrative tasks and errands as directed.
Uphold company values, policies, and safety protocols; maintain confidentiality; and meet schedule and performance expectations.