Software Support Specialist
About The Position
As a Software Support Specialist, you play a crucial role in providing accurate and timely support to our clients. You will provide support by addressing inbound software queries through various channels such as portal, email, telephone, and chat. Your responsibilities include promptly responding to clients’ requests, accurately documenting issues and resolutions, and proactively identifying trends for management attention. You use your knowledge and expertise to mentor/coach new team members and assist Level 1 associates. This position may require working specific scheduled shifts to ensure global support coverage. At Rithum, all team members are expected to leverage AI to work smarter, accelerate decision-making, automate repeatable work, and improve outcomes. You are encouraged to continuously identify opportunities to apply AI, data, and scalable processes to enhance productivity, drive innovation, and deliver greater value for our clients, partners, and teams while maintaining appropriate judgment, quality, security, and compliance.
Requirements
- 1+ year of tech support experience, plus 1+ year of working in a b2b software support role.
- Excellent communication (written and verbal English), interpersonal and problem-solving skills.
- Ability to organize work and multi-task.
- Demonstrated ability to write in a clear, concise, organized manner with an appropriate level of detail.
- Experience with Windows computing environment, MS Office.
- Effective collaborator with proven process improvement skills.
- Must have reliable Internet access.
- Prior experience with Ticketing and CRM software.
- Experience using AI tools (e.g., ChatGPT, Microsoft Copilot, Claude) to improve productivity through research, communication, analysis, documentation, automation, workflow optimization, and decision-making.
Nice To Haves
- Knowledge of APIs, EDI, XML, Flat Files and AS2, SFTP, HTTP communication protocols.
- Experience using the Rithum platforms.
- Prior experience working remotely.
- Bachelor’s degree in the applicable discipline or related field preferred.
Responsibilities
- Handle inbound software support requests through various channels, including the portal, email, telephone, and chat. (Tier 1 and 2 support)
- Send proactive outbound communications to clients regarding file or communication failures.
- Accurately document client issues and all actions taken (both internal and external) using ticketing software.
- Create and/or escalate support requests to Engineering for Tier 1, 2, or 3 issues.
- Participate in the on-call rotation for after-hours support coverage.
- Demonstrate an in-depth understanding of one or more Rithum platforms; may serve as a subject matter expert (SME) in a specific area of expertise.
- Create and maintain internal knowledge base articles and other support resources.
- Identify and communicate emerging trends to management based on ticket patterns and client feedback.
- Consistently meet or exceed departmental and individual performance goals, including metrics such as client satisfaction, initial response time, issue resolution, and quality scorecard results.
- Support client satisfaction efforts through analysis and outreach.
- Participate in workload management processes.
- Contribute to special projects as assigned.
- Act as a peer mentor or coach to new team members; support Level 1 agents with training gaps and escalation guidance.
Benefits
- Medical, dental and vision benefits: Affordable health care plans and company HSA contributions, starting on Day 1
- A 6% 401(k) match
- Competitive time off package with 20 days of Paid Time Off, 9 Company-Paid holidays, 2 paid floating holidays, 7 paid sick days, 2 Wellness days, and 1 Paid Volunteer Day; at 3 years of service PTO increases to 22 days, and at 5 years it increases to 25 days
- 12 weeks primary caregiver leave & 4 weeks secondary caregiver leave
- Accident, critical illness, and hospital indemnity insurance
- Pet insurance
- Legal assistance and identity theft insurance plans
- Life insurance 2x salary
- Access to the Calm app and the Employee Assistance Program
- $65/month Remote work stipend for internet
- Culture and team-building activities
- Tuition assistance
- Career development opportunities
- Charitable contribution match up to $250 per year
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
