Software License/Asset Coordinator

Environmental Air Systems•High Point, NC

About The Position

Key Responsibilities: Monitor and track the expiration dates of software licenses; work with relevant departments to ensure timely renewal or cancellation. Maintain detailed records of all company hardware (laptops, tablets, phones) and track the age and expiration of each device. Communicate with vendors and external partners to handle licensing, renewals, and software-related inquiries. Conduct regular Google Meet sessions to discuss software and hardware requirements, ensuring smooth coordination across departments. Collaborate closely with the accounting team to manage payments and budgeting related to software and hardware purchases. Manage the inventory of who has access to company devices and software, ensuring all assets are accounted for. Organize and update the internal database to reflect any hardware or software changes, ensuring accuracy at all times. Qualifications: Strong organizational skills with an ability to manage multiple projects simultaneously. Excellent communication skills, with a patient and clear communication style for working across various departments. Experience in managing software licenses, including renewals and cancellations. Proven experience in working with external vendors on licensing agreements and related negotiations. Basic understanding of hardware life cycles and the ability to track hardware expiration dates. No degree necessary, but relevant experience in asset management, software licensing, or IT coordination is preferred. Skills: Strong verbal and written communication skills. Excellent organization and time-management abilities. Experience with Google Meet and other virtual collaboration tools. Familiarity with asset management and inventory tracking systems. Basic understanding of accounting and budgeting for software and hardware expenses. Why Join Us: Collaborative work environment with opportunities for growth. Exposure to various aspects of software licensing and asset management. Competitive salary and benefits package. If you are a self-starter with strong organizational skills and experience in managing software and hardware assets, we encourage you to apply! EAS is the leading HVAC Volumetric Modular Manufacturer and the # 1 Mechanical Contractor in the Southeastern United States. Skilled in producing on-site and off-site systems, as well as modular facilities, we serve many mission-critical sectors. Envirotrol is the expert in DDC and PLC Building Automation and HVAC/R mechanical services in the Carolinas providing solutions to control, optimize, and maintain some of the largest international corporations and facilities in the region. Combined we are vertically integrated and serve markets such as Healthcare, Pharmaceuticals, Biotechnology, Industrial Manufacturing, Power Generation, and Mission Critical Data Centers.

Requirements

Strong organizational skills with an ability to manage multiple projects simultaneously.
Excellent communication skills, with a patient and clear communication style for working across various departments.
Experience in managing software licenses, including renewals and cancellations.
Proven experience in working with external vendors on licensing agreements and related negotiations.
Basic understanding of hardware life cycles and the ability to track hardware expiration dates.
Strong verbal and written communication skills.
Excellent organization and time-management abilities.
Experience with Google Meet and other virtual collaboration tools.
Familiarity with asset management and inventory tracking systems.
Basic understanding of accounting and budgeting for software and hardware expenses.

Nice To Haves

Relevant experience in asset management, software licensing, or IT coordination is preferred.

Responsibilities

Monitor and track the expiration dates of software licenses; work with relevant departments to ensure timely renewal or cancellation.
Maintain detailed records of all company hardware (laptops, tablets, phones) and track the age and expiration of each device.
Communicate with vendors and external partners to handle licensing, renewals, and software-related inquiries.
Conduct regular Google Meet sessions to discuss software and hardware requirements, ensuring smooth coordination across departments.
Collaborate closely with the accounting team to manage payments and budgeting related to software and hardware purchases.
Manage the inventory of who has access to company devices and software, ensuring all assets are accounted for.
Organize and update the internal database to reflect any hardware or software changes, ensuring accuracy at all times.