Asset Coordinator

Hacienda CDC•Portland, OR

About The Position

Hacienda CDC, a trusted community development corporation that strengthens individuals and families through affordable housing, holistic services, and advocacy, is searching for an extremely organized individual to fill our newly created Asset Coordinator position and aid us in improving our housing communities! When you join the Asset Management & Resident Services team at Hacienda CDC, you join a team that is dedicated to our mission and improving our communities for our residents. Your primary tasks will include coordinating property-related projects, such as tenant improvements, assisting in gathering bids and reviewing proposals, assisting with vendor and contractor walk-throughs, and more. The ideal candidate will be a professional person who is highly organized and excels in the coordination of several moving parts. They will have some knowledge of landlord-tenant laws, have past experience in asset management or property management, and have past knowledge or a desire to get into the affordable housing industry. They will be a reliable team player who has a deep respect for the diverse communities we serve. Does this sound like you? If so, we offer: A mission focused on connecting low-income households and communities of color to new opportunities that support youth, families, and people on their journeys to start businesses or buy homes. A manager who works hard but always makes time for a quick laugh. An excellent opportunity for you to make a positive impact on our staff and organization, which will lead to greater service for our communities. A starting salary of $59,336 – 63,400 per year (depending on experience), paid hourly, and a generous benefits package.

Requirements

At least a high school diploma with five years of experience in similar roles.
Reliable access to a vehicle and a valid driver’s license.
Strong organization and coordination skills, with the ability to manage multiple priorities in a fast-paced environment.
The ability to maintain professional working relationships with vendors, contractors, and others.
An understanding of core project management concepts, such as workflows, process improvement, resource allocation, and critical path timelines.
The ability to be a reliable, punctual, and responsible team player.
Tech savvy; experience working with cloud-based collaboration, file systems, project management, and presentation software.
At least an intermediate Excel proficiency level.
Extreme attention to detail and accuracy.
The ability to consistently meet deadlines.
The ability to work well independently, take initiative, and recognize when to ask for guidance and support.
Strong verbal, written, and interpersonal communication skills.
Critical thinking, intellectual curiosity, analytical, and problem-solving skills.

Nice To Haves

At least a Bachelor’s degree in Business Administration, Finance, Real Estate, or a related field is preferred, with at least two years’ experience in asset management, property management, project coordination, or related administrative roles.
Knowledge of affordable housing.
A background in equitable development and working in a multicultural context is a plus.
Advanced knowledge of Excel.
The ability to read, write, and speak Spanish.

Responsibilities

Coordinate property-related projects, including tenant improvements, capital upgrades, maintenance initiatives, and building systems updates.
Ensure projects align with proposal scopes, budget, and the stated next steps.
Respond to issues and concerns in a timely manner brought forward by property management and internal team members.
Assist with gathering bids and reviewing proposals.
Coordinate and assist with vendors and contractor walk-throughs, ensuring all outstanding documentation and questions are prepared prior to the walk-through date.
Act as the primary administrative liaison for contractors and service providers.
Coordinate scheduling, confirm site access, collect COIs, and ensure all compliance documentation is up to date.
Prepare project files, bid packages, contracts, meeting notes, and inspection forms.
Maintenance and organization of digital records for all active and historical projects.

Benefits

Medical/Vision (HMO, PPO, HDHP options)
Dental (PPO, HMO/ortho)
Hacienda covers 90% of employee-only health premiums, 70% of family health premiums, 100% of dental
Paid Time Off (0-2 yrs/3.6 weeks, 3-4 yrs/4.6 weeks, 5-9 yrs/5.6 weeks)
10 paid holidays per year
40I(k) Plan, 2% company match
Flexible Spending Account (FSA)
Health Spending Account (HSA)
Paid Parental Leave – 6 weeks
Tuition Reimbursement
Professional Development
Laptop
Monthly cell phone stipend
Long-term disability insurance
Life insurance
Employee Assistance Program