Software Implementation Project Manager

IDEXX • Westbrook, ME

1d • $69 - $78 • Hybrid

About The Position

Are you a detail orientated self-starter, passionate about customer experience and looking to move into the Project Management space? We have an exciting opportunity for a Software Implementation Project Manager to join our Enterprise Customer team!
We have a preference for this role to be hybrid in our Westbrook ME or Frisco TX office, but also open to fully remote for the right candidate.
The IDEXX Veterinary Software Customer Experience team is seeking our next Software Implementation Project Manager, focused on our Enterprise customers. In this role you will lead multi-site rollouts of our veterinary software for our top corporate and university accounts, primarily focusing on the ezyVet product suite. This is a customer-facing role where you’ll handle enterprise-level programs. You’ll manage multi-site software rollouts, ensuring all requirements, timelines, budgets, and customer satisfaction goals are met. As the primary point of contact for enterprise groups and hospital managers, you’ll keep stakeholders informed about progress, risks, and expectations. You’ll work closely with customers and Enterprise groups to drive a smooth onboarding and deliver an exceptional customer experience.

Requirements

• 2-4 years of Project Coordination or Management experience.
• 5+ years of customer service experience. This is a customer-facing role.
• You will possess strong written and verbal communication skills as well as interpersonal skills.
• You will have strong attention to detail.
• You will possess the ability to devise tracking systems and efficient reporting.
• You will possess the ability to adapt to changing situations and navigate ambiguity.
• You will have strong organizational skills with the ability to prioritize and follow up.
• You will possess the ability to multitask.
• You will have strong attention to detail.
• You will have effective project administration skills and/or task management skills.
• Project management skills.
• You will be a self-starter.

Nice To Haves

• Experience in SaaS onboarding delivery preferred.
• Experience within the Veterinary industry preferred.
• Experience with project management tools and collaboration platforms such as OneNote, Smartsheet, and GuideCX is beneficial (not required).
• Experience with communication delivery to the C-Suite preferred.

Responsibilities

• Planning: Create detailed rollout plans and schedules using templated onboarding plans within GuideCX, including milestone tracking, resource allocation, and adherence to scope.
• Schedule implementation sessions, data collection, and trainer assignments.
• Documenting: Strong attention to detail while managing multiple projects simultaneously is critical in this role. You’ll be responsible for creating, maintaining, and completing project documentation to keep all stakeholders informed and ensure accurate revenue recognition for business governance. This includes recording activities, identifying obstacles, tracking costs, and reporting results. You will also assist internal partners with periodic audits to confirm compliance with IDEXX processes and ISO standards, if applicable.
• Organizing: Structuring teams efficiently, understanding their various functions, and delegating tasks based on their strengths and experience.
• Communicating: Keeping stakeholders informed of progress and expectations and communicating proactively about issues and risks.
• Managing: Managing resources, budgets, timeline, and project scope, and conducting periodic reviews to identify needed adjustments. Ramp into managing up 35-45 active projects concurrently with a full portfolio that may include inactive or future projects of 80+ across several client groups.
• Risk management: Performing risk management by identifying potential issues early and developing effective mitigation strategies. You will find innovative solutions to support hospitals and enterprise groups throughout implementation.
• Relationship building: Fostering partnerships with internal teams as well as external partners, hospitals, stakeholders, and sponsors, while maintaining productive relationships at all levels of the Enterprise.
• Process Improvement: You will work within Project Management and cross-functional teams to identify and develop process improvements for our business.
• Training: You will assist in developing training requirements, new enhancements, and conduct training sessions as necessary within the scope of the Project Management Organization.

Benefits

• Health / Dental / Vision Benefits Day-One
• 5% matching 401k
• Additional benefits including but not limited to financial support, pet insurance, mental health resources, volunteer paid days off, employee stock program, foundation donation matching, and much more

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed