Site Services Coordinator

Two Eighteen. • Las Vegas, NV

4d

About The Position

The Site Services Coordinator is responsible for managing various aspects of event coordination, from the pre-event planning stages through post-event reconciliation. This role requires expertise in site services, including generating estimates, coordinating with various teams and external partners, managing schedules, and ensuring all logistical requirements are met for trade shows and events. The coordinator will act as a key point of contact for clients and internal teams, ensuring smooth execution and accurate financial reconciliation.

Requirements

• 3-years in a site services coordinator role, or similar
• Ability to multi-task and meet deadlines
• Demonstrates exceptional organizational skills
• Possesses outstanding verbal and written communication skills

Responsibilities

• Generate services estimate to include: show services, I&D, traveling supervision, AV rental and furniture rental
• Act as site services expert on activities associated with trade show/event coordination
• Work with GC/Show Management on approvals and show requirements
• Obtain and maintain accurate show schedules for each project
• Attend internal pre-show and launch meetings
• Maintain/coordinate accurate site services estimate/orders/schedules for each project by communication and coordination with Account Manager, Project Managements and Fulfillment team and submit show orders before advanced deadline dates
• Maintain the server show folder for project ensuring the completeness and accuracy of all required checklists, schedules, show orders/confirmations, and all required show approvals
• Coordinate travel for Supervisor as needed
• Submit EAC, COI and Booth Approvals
• Prepare/distribute show site binder
• Coordinate I&D Labor Service with preferred partners, review/approve invoicing and submit purchase orders
• Review/approved daily time sheets throughout install/show/dismantle
• Arrange round-trip transportation of exhibit properties
• Work with contractors and trade show management to resolve problems and negotiate refunds
• Review post show reports and attend internal post show review
• Review/reconcile final I&D labor hours (internal and external)
• Prepare site services reconciliation to Account Management for final billing

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed