Site Receptionist
About The Position
Mechanical Dynamics and Analysis LLC, a world-class supplier of power generation services, parts, and repairs, has an immediate opening for a qualified individual with a desire to join a growing organization and an appetite for diverse, technically challenging work. MD&A-IGT Division, Houston Service Center is seeking an experienced Receptionist who is keen on attention to detail, organized, and self-motivated, with excellent customer service skills to assist in creating a seamless, pleasant experience for all new and existing customers, guests, and visitors. The ideal candidate must have the ability to multitask, effectively prioritize requests/tasks, and possess strong written and verbal communication skills. The receptionist will also manage various administrative and clerical tasks in support of on-site staff and stakeholders.
Requirements
- High school diploma or equivalent.
- Must be available to work days, nights, weekends, and holidays, and required overtime as required.
- Exhibit a professional demeanor.
- Adhere to and practice confidentiality related to all business, customers, and site staff.
- Minimum 5 years of relevant experience.
- Well-versed with personal computers and software, including but not limited to Microsoft Office (Excel, Outlook, Word, etc.)
Nice To Haves
- Bilingual (Spanish) is highly desirable
Responsibilities
- Answer and direct all incoming phone calls to the proper site staff and stakeholders.
- Greet and assist all office guests, visitors, and customers.
- Ensure site conference rooms are organized, clean, adequately stocked with required supplies, and always ready for use.
- Purchase and properly expense office supplies and equipment and maintain stock levels.
- Collaborate with site stakeholders to schedule meetings, client visits, and company events.
- Assist in creating presentations to include management-level reports.
- Receive, sort, and distribute all incoming mail and packages.
- Responsible for properly sorting, scanning, faxing, and emailing any and all pertinent site documents as needed.
- Create and maintain all databases associated with the facility, including, but not limited to, those for new vendors.
- Perform other related tasks assigned by management.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
