Site Operations Administrative Coordinator

Amentum•Jacksonville, FL

About The Position

This role is responsible for supporting the Plant Manager in various aspects of site operations, with a strong emphasis on Environmental, Health, and Safety (EHS) programs, employee engagement, and administrative functions. The coordinator will play a key role in fostering a safe work environment, ensuring compliance with regulations, and contributing to overall site efficiency and employee satisfaction. This includes managing safety committees, conducting inspections, analyzing performance data, and handling front-office administrative tasks.

Requirements

Undergraduate degree or equivalent experience.
Ability to obtain customer database access/clearance.
Computer proficiency required.

Nice To Haves

Superior computer skills with a working knowledge of MS Excel and PowerPoint.
Excellent verbal, written and presentation skills.
Excellent organizational and communication skills.
Strong analytical and personal leadership skills.
Experience troubleshooting computer hardware such as printers, monitors, RF scanners, etc.
OSHA 30-Hour certificate is preferred upon hire but will be required within 3 months.
Safety Trained Supervisor is preferred upon hire but will be required within 12 months.

Responsibilities

Lead by example in modeling safety behaviors and attitude.
Ensure employees comply with EHS policies and requirements by visually verifying compliance and immediately engaging employees not in compliance.
Participate in injury management, incident investigation, cause analysis, and corrective action implementation.
Recognize employees for their work contributions regularly.
Support the Plant Manager in creating a safety culture by assisting with safety committees, encouraging associate engagement, coordinating hazard searches, and supporting audits and compliance verifications.
Assist the Plant Manager in implementing Environmental, Health, and Safety programs.
Act as site safety manager, responsible for the effectiveness of the Safety Committee and leading monthly meetings.
Ensure safety guidelines, workplace safety policies and OSHA requirements are followed by initiating site inspections and directing various audits.
Maintain data of inspections and audits to provide upon request.
Collaborate with the Plant Manager to support employee engagement activities and contribute to strategies that enhance overall employee satisfaction.
Assist the Plant Manager in identifying and recommending plant improvement opportunities.
Monitor performance objectives for the plant and ensure the integrity and accuracy of all data collected.
Analyze site and individual performance and make recommendations on necessary adjustments.
Oversee and conduct product cycle counts daily, and input data as required.
Maintain site inventory performance data and report on performance to goal.
Serve as interface between Company and customer Information System.
Install routine updates and hook-ups on computer systems.
Run reports, as needed for customer IT and management.
Maintain employee personnel and site training files.
Receive and process site invoices daily, including review for accuracy, addition to the invoice log, entry into the invoice system, tracking payment, and approval as needed for processing.
Perform all administrative functions for front office, including assisting visitors, accounts payable, filing, etc.
Other duties as assigned.