Site Liaison - South Region

CALIFORNIA TEACHING FELLOWS FOUNDATION•Fresno, CA

5d•$70,000 - $70,000•Onsite

About The Position

This role involves direct oversight of assigned afterschool program site operations, including personnel. The Site Liaison will regularly travel to assigned school sites, provide support to program site coordinators and tutor personnel, and document observations of program performance, employee concerns, areas for improvement, successes, and relations with school district personnel. The position requires maintaining documentation, submitting reports, and addressing employee issues in cooperation with HR. The Site Liaison will exercise discretion and independent judgment in evaluating reports, screening and hiring applicants, developing program standards, and participating in policy formulation. They will also conduct performance evaluations, mentor site coordinators, and maintain relationships with school administrative personnel and district representatives. The role includes representing CTFF at meetings, staying updated on changes affecting programs, responding to communications, and completing necessary company forms. Regular attendance is crucial for grant funding requirements, and attendance records must be reviewed for accuracy. The position also involves budgeting, recruitment, interviewing, hiring, placement, and assisting with substitute personnel. Additionally, the Site Liaison will attend and support academies, assist with coordination and training, prepare curriculum, and communicate attendance requirements. The role may also involve performing other duties as assigned by the program director, offering recommendations for program efficiency, and attending staff meetings.

Requirements

Must possess a California Class C driver’s license in good standing.
Must be able to communicate in and understand the English language with knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Must be able to demonstrate exceptional written, verbal, and interpersonal communication skills.
Must be able to lead and motivate groups and individuals.
Must be able to think creatively and strategically.
Must successfully mediate and negotiate with individuals and groups internally and externally.
Must possess strong project management skills and be able to balance competing priorities, complex situations, and tight deadlines.
Must possess excellent skills in word processing, working with databases, and using Microsoft Office products, such as Word, Excel, and Outlook.
Proven leadership skills.
General understanding of human resources management and business operations.
Must possess high business ethical and moral standards, attributes of honesty and trustworthiness, respectful and sensitive of others, cultural awareness, flexibility, and sound work ethic.
Must be able to work in a fast paced environment.
Must be able to multi-task various assignments given.
Must be able to meet set job related goals, objectives and timelines.

Nice To Haves

A minimum of a four (4) year college degree in business management or administration is highly preferred.
Prefer 3 to 5 years of direct related work experience, including work with non-profit organizations in an educational setting.
Strong demonstration of experience working with children in the field of youth development and community service.
Possess a genuine desire to see youth aspire in their educational accomplishments and goals.

Responsibilities

Directly supervise assigned afterschool program site operations, including afterschool program personnel.
Regularly travel to assigned school sites sanctioned as CTFF afterschool programs.
Provide support to program site coordinators and tutor personnel, including communicating and reinforcing company policy and program guidelines.
Document observations of the afterschool program’s overall performance during each visitation.
Maintain documentation of site observations consistent with company policy.
Submit completed documentation of site observations and recommendations to the program director.
Immediately report any employee issues that require immediate attention or investigation.
Regularly monitor and problem solve employee performance issues in cooperation with program site leadership and the company human resources department.
Exercise discretion and independent judgement involving evaluation of observation reports, screening/interviewing/hiring of applicants, development of methods/procedures/standards for personnel, and participation in the formulation of afterschool program policies.
Conduct periodic performance evaluations of program site coordinators and tutors, including planning of long and short term performance goals and objectives.
Serve as a mentor to site coordinators and provide supportive consultation regarding the day-to-day operations of their afterschool program.
Maintain healthy and productive relationships with school site administrative personnel and school district personnel.
Cooperate with school site administrative personnel in meeting CTFF contractual goals, fostering a productive afterschool program, representing CTFF, and making recommendations consistent with policy and program operations.
Regularly attend and represent CTFF at scheduled meetings at school sites.
Keep up-to-date with changes that may affect CTFF afterschool programs and communicate such changes to site coordinators with recommendations.
Regularly review and respond to email communications from afterschool program site personnel.
Complete and submit necessary company forms in connection with changes in employee status, enforcement of company policies, disciplinary notices, site observations and any other related tasks.
Schedule meetings with employees, as needed.
Maintain regular attendance record as a requirement in meeting grant funding requirements.
Regular review attendance records for accuracy and adherence to grant funding terms and conditions.
Establish budgets for certain afterschool program sites, if applicable.
Allocate appropriate grant funds using discretion and independent judgement as to the financial needs of the programs.
Submit reports to the appropriate state agency as to the status of the budgets.
Prepare for financial audits conducted by the California Department of Education and School District officials.
Assist the human resources department with company recruitment efforts as directed.
Regularly review PayCom for job applicants assigned to your region.
Schedule initial interviews of job applicants for placement consideration at assigned afterschool program sites.
Make hiring decisions from qualified job candidates and facilitate the placement of new hires.
Prepare new hires for their initial job placement in cooperation with the company human resources department.
Assign temporary placement of substitute personnel at job sites where employee absences were reported.
Reclassify existing afterschool program site personnel as required.
Attend and support the academies held monthly.
Assist with coordination of academy trainings or activities.
Serve as an academy trainer.
Prepare appropriate training curriculum and other related instructional materials.
Regularly communicate upcoming academies to personnel and enforce attendance requirements.
Ensure academy content is being regularly communicated to personnel.
Follow direction set by the program director.
Offer opinions and recommendations of proposed action and decisions that could enhance program efficiency and operations.
Attend staff meetings.
Perform other duties as assigned.