Site Coordinator

Oregon Child Development Coalition•Ontario, OR

13d•Onsite

About The Position

Coordinates and supervises daily Center activities in compliance with Agency policies and procedures, as well as with Head Start Performance Standards. Ensures effective Center operations by becoming Acting Substitute Director when the Director is out of the building, facilitating enrollment information to teachers, arranging childcare for parent meetings, collaborating with the Education Manager in Child Placement, assisting staff to solve logistics problems, coordinating opening/moving/closing of classrooms, guiding the CCD Certification Process, coordinating site-based special events, addressing emergencies and collaborating with Program Director and appropriate Central Office staff for resolutions, coordinating and supervising staffing activities and staffing patterns to include developing staff work schedules, ensuring appropriate staff/child ratios, developing activity schedules for sharing field trips, playground activities, break room, etc., and collaborating with Center transportation staff to ensure changes in routes and rosters are appropriately addressed. Conducts site inspections as needed and required. Determines staffing of Centers to meet Head Start and Child Care Division (CCD) regulations by developing staff schedules to include breaks and lunches, ensuring daily coverage for staff/child ratios including absences, staff and parent meetings, medical appointments, and home visits, providing coverage for classrooms when needed and providing back up for staff when other substitutes are not available, and placing volunteers in classrooms. Participates in the hiring of qualified Center Aids, Floaters and Substitute Teachers by participating in team interview panels, assisting with the selection of Center Aids, Floaters and Substitute Teachers, participating in orientation of new staff to the Center, and ensuring that Center Aids, Floaters and Substitute Teachers receive ongoing training and technical assistance. Facilitates child abuse reporting and follow-up process in collaboration with Management staff. Provides information and services to parents and Center by giving tours to visitors and parents. Ensures and coordinates program integration in the Center by meeting regularly and working cooperatively with Program Director, Component Coordinators, Family Service Workers (FSW), on-site staff, Cooks, Custodians, and Transportation staff, being a participant on the County Management Team, maintaining Center information and communication binders/bulletin boards, providing positive, constructive input in meetings, reports, budgets, and planning, completing monthly reports on time, establishing open, positive communication and interaction with all staff, participating in Center planning and program reviews, and fostering an understanding of Head Start, its mission, goals, objectives, and program services. Maintains appropriate education equipment and supply inventory by distributing classroom supplies on an ongoing basis, completing a thorough supply inventory annually, checking stock to determine inventory level, coordinating orders for supplies and verifying receipt in accordance with OCDC purchasing guidelines, and doing all warehouse ordering and receiving for classroom supplies. Maintains Center staff performance results by supervising Center Aides, Floaters, Substitute Teachers, and volunteers with input from the Education Team, providing guidance and positive reinforcement to include conducting and reviewing staff performance and holding monthly meetings, developing a process to ensure program effectiveness through employee performance plans, planning, monitoring, and appraising job results to include review of documentation, memos, notes, and other data, implementing staff disciplinary procedures in accordance with OCDC policy and procedures, documenting site staff concerns and investigations, reviewing and authorizing staff time records and overtime to ensure compliance with OCDC policies and procedures in regard to wage and hour laws and regulations, and ensuring compliance with OCDC occupational safety and health standards. Consults with Program Director/Program Manager on a daily basis to review program issues and activities, defines and resolves problems, and provides update on any Center changes or activities. Maintains a positive image in the community and advocates for children, low-income families and any other groups that require OCDC services. Maintains confidence and protects OCDC operations by keeping information confidential. Provides emergency services as a Mandatory First Responder by responding to child/adult emergencies using First Aid and CPR skills, contacting appropriate medical personnel, ensuring documentation related to incident is completed, and participating in fire drills and assisting in the safe evacuation of children. Continually applies safety practices in all facets of the performance of duties by complying with OCDC safety standards, supporting participation of a safe environment by conducting safety checks, immediately reporting any unsafe or hazardous working conditions and/or any injury, coordinating and developing the Center safety committee, conducting facility inspections, enforcing adherence to regulations, ensuring a safe and healthy environment for children and staff, and collaborating with Management staff for the prompt completion of injury investigations, corrective actions, and inspections as required. Other responsibilities include conducting weekly PIPs and performing other work related or assigned duties.

Requirements

AA/AS degree in Early Childhood Education or closely related field OR High School Diploma/GED with 1 year classroom experience in an education environment utilizing supervisory skills.
Knowledge and experience in child development is required.
Successful enrollment in Oregon’s Central Background Registry (CBR) through the OR Dept. of Early Learning and Care.
Ability to pass a sponsored physical examination and communicable disease assessment.
This position may require driving a personal vehicle, must possess current driver’s license, and auto insurance coverage.

Responsibilities

Ensures effective Center operations by becoming Acting Substitute Director (as requested) when the Director is out of the building
Facilitates enrollment information to teachers.
Arranges childcare for parent meetings when necessary.
Collaborates with the Education Manager in Child Placement.
Assists staff to solve logistics problems (substitutes, purchasing, etc.).
Coordinates opening/moving/closing of classrooms.
Guides the CCD Certification Process.
Coordinates site-based special events.
Addresses emergencies and collaborates with Program Director and appropriate Central Office staff for resolutions.
Coordinates and supervises staffing activities and staffing patterns to include developing staff work schedules, ensuring appropriate staff/child ratios, developing activity schedules for sharing field trips, playground activities, break room, etc.
Collaborates with Center transportation staff to ensure changes in routes and rosters are appropriately addressed.
Conducts site inspections as needed and required.
Determines staffing of Centers to meet Head Start and Child Care Division (CCD) regulations by developing staff schedules to include breaks and lunches.
Ensures daily coverage for staff/child ratios including absences, staff and parent meetings, medical appointments, and home visits.
Provides coverage for classrooms when needed and provides back up for staff when other substitutes are not available.
Places volunteers in classrooms.
Participates in the hiring of qualified Center Aids, Floaters and Substitute Teachers by participating in team interview panels.
Assists with the selection of Center Aids, Floaters and Substitute Teachers.
Participates in orientation of new staff to the Center.
Ensures that Center Aids, Floaters and Substitute Teachers receive ongoing training and technical assistance.
Facilitates child abuse reporting and follow-up process in collaboration with Management staff.
Provides information and services to parents and Center by giving tours to visitors and parents.
Ensures and coordinates program integration in the Center by meeting regularly and working cooperatively with Program Director, Component Coordinators, Family Service Workers (FSW), on-site staff, Cooks, Custodians, and Transportation staff.
Is a participant on the County Management Team.
Maintains Center information and communication binders/bulletin boards.
Provides positive, constructive input in meetings, reports, budgets, and planning.
Completes monthly reports on time.
Establishes open, positive communication and interaction with all staff.
Participates in Center planning and program reviews.
Fosters an understanding of Head Start, its mission, goals, objectives, and program services.
Maintains appropriate education equipment and supply inventory by distributing classroom supplies on an ongoing basis.
Completes a thorough supply inventory annually.
Checks stock to determine inventory level, coordinating orders for supplies and verifying receipt in accordance with OCDC purchasing guidelines.
Does all warehouse ordering and receiving for classroom supplies (including diapers, gloves, toys, etc).
Maintains Center staff performance results by supervising Center Aides, Floaters, Substitute Teachers, and volunteers with input from the Education Team.
Provides guidance and positive reinforcement to include conducting and reviewing staff performance and holding monthly meetings.
Develops a process to ensure program effectiveness through employee performance plans.
Plans, monitors, and appraises job results to include review of documentation, memos, notes, and other data.
Implements staff disciplinary procedures in accordance with OCDC policy and procedures.
Documents site staff concerns and investigations.
Reviews and authorizes staff time records and overtime to ensure compliance with OCDC policies and procedures in regard to wage and hour laws and regulations.
Ensures compliance with OCDC occupational safety and health standards.
Consults with Program Director/Program Manager on a daily basis to review program issues and activities, defines and resolves problems, and provides update on any Center changes or activities.
Maintains a positive image in the community and advocates for children, low-income families and any other groups that require OCDC services.
Maintains confidence and protects OCDC operations by keeping information confidential.
Provides emergency services as a Mandatory First Responder by responding to child/adult emergencies using First Aid and CPR skills.
Contacts appropriate medical personnel.
Ensures documentation related to incident is completed.
Participates in fire drills and assists in the safe evacuation of children.
Continually applies safety practices in all facets of the performance of duties by complying with OCDC safety standards.
Supports participation of a safe environment by conducting safety checks.
Immediately reports any unsafe or hazardous working conditions and/or any injury.
Coordinates and develops the Center safety committee.
Conducts facility inspections.
Enforces adherence to regulations.
Ensures a safe and healthy environment for children and staff.
Collaborates with Management staff for the prompt completion of injury investigations, corrective actions, and inspections as required.
Conducts weekly PIPs
Performing other work related or assigned duties.