Site Coordinator

ISS•Southfield, MI

3d•Onsite

About The Position

The Office Coordinator will undertake a variety of day-to-day office and clerical tasks. They will be an integral part in ensuring that our office operations run smoothly and are successful in supporting other business activities. The Office Coordinator will be responsible for ensuring that office operations are efficient and add maximum value to the organization. In addition, the Office Coordinator must be an organized and competent professional with phenomenal communication skills. They must be comfortable dealing with people and able to carry out administrative duties with accuracy and speed.

Requirements

Previous administrative experience in a fast-paced corporate environment
Must have related previous Office Management experience.
Strong work ethic, self-motivated and a passion for being part of a high performing team
Proven track record of working independently but also acting as a successful team player
Ability to prioritize and anticipate needs; requires a high degree of judgment
Extremely strong attention to detail
Ability to follow up and track multiple projects and deadlines and work with high volumes of data.
Ability to maintain confidentiality of highly sensitive information • Strong MS Office skills required
Internet proficiency and knowledge of web-based applications
Highly professional with excellent interpersonal and organization skills
Strong email and verbal communication skills.
Must be able to problem solve, multitask and manage projects through to completion with limited supervision
Ability to think on your feet and respond rapidly to changing work environments as well as changing conditions
Ability to contribute new ideas and think of out of the box solutions to opportunities as they arise
Ability to resolve routine day-to-day operational issues.
Heavy emphasis on customer service and partnering with executive and facilities management, and multiple vendor representatives

Responsibilities

Greet and assist visitors and 3rd party vendors/suppliers
Support day-to-day needs of teams of varying sizes with tasks including but are not limited to: redirecting calls, disseminating correspondence, scheduling meetings, etc.
Monitor and order office, conference room supplies, shipping, other consumables; custodial supplies and, shipping supplies (boxes; packaging, etc.)
Set up and clean up from events, ensure office common space and lobby area is straightened at all times
Assist in purchasing and arranging repairs/replacement of supplies/equipment as needed
Issue, collect, and inventory badges for employees, visitors, and contractors
Monitor cameras, check equipment, and act as point of contact for equipment issues
Communicate status of any projects that impact our employees
Assist in vendor relationship management
Assist in management of a preventive maintenance and CM programs. This will include/parallel the tech support we provide: patch/paint/repair/ heating, air conditioning and maintenance and repair of buildings and all of the kitchen equipment.
Assist in preparing, ordering, and managing inventories for all supplies: including but not limited to; operating supplies, custodial supplies, consumables in restrooms, etc.
Serves as the facility emergency response coordinator along with the FM Coordinator/Receptionist
Point of contact for all customers complaints and needs
Follow office workflow procedures to ensure maximum efficiency
Access control, register visitors and contractors, and ensure they are escorted when on property
Performs other duties as requested