Site Coordinator, Sistema Ravinia Lawndale

Ravinia Festival Association • Chicago, IL

4d • $45,000 - $50,000 • Onsite

About The Position

The Site Coordinator provides vital daily support to ensure Sistema Ravinia site systems and needs are met with consistency and care. Viewed through the lens of daily operations, this role is the first responder for the program’s logistical needs and is responsible for the direct implementation and daily oversight of logistical and administrative systems. The Site Coordinator is a key member of the administrative team and ensures the learning environment is prepared for success. Regular tasks include preparing program materials and ensuring they are accessible across sites and supporting program communication, data entry, inventory, and events. The ideal candidate is dependable, intuitive, a resourceful problem-solver, and demonstrates clear, approachable communication. They are people-centered in their approach to their work and hold an unwavering belief that every child can achieve musical excellence.

Requirements

• High attention to detail; ability to manage multiple tasks in a high-energy environment
• Desire to work with students and youth in a school setting
• Ability to interact warmly and professionally with a diverse community of students, parents, and school staff
• Familiarity with data entry and Google Workspace (Docs/Sheets).
• Access to reliable transportation to travel between program sites and events is required.

Nice To Haves

• Proficiency in Spanish is preferred for this role
• Bachelor’s Degree in music, education, or arts administration preferred or equivalent experience
• Experience in a support or administrative role, preferably in a school, nonprofit, or community-based setting.

Responsibilities

• Proactively prepare, maintain, and distribute instructional materials, instruments, equipment, and uniforms for students and instructors across program sites as directed
• Maintain the daily organization, cleanliness, and decoration of instrument storage areas, rehearsal areas, and office spaces.
• Ensure instruments, equipment, and program materials are stored safely and securely at all times.
• Support rehearsal/performance set up and logistical flow for daily programming and special events
• Support routine inventory audits and maintain accurate inventory records; proactively communicating needs before shortages occur.
• Assist with securing and transporting instruments and equipment for performances, camps, and special events.
• Coordinate daily instrument and supply check-out/check-in; flag items in need of repair for the Site Manager.
• Serve as a welcoming and responsive point of contact for students, families, instructors, and school staff.
• Support the Site Manager with student and family communication; including phone calls, email, messaging, forms, and basic Canva design.
• Provide real-time logistical support to instructors and students to ensure a positive program experience for all stakeholders.
• Perform timely and accurate data entry into the student information system, ensuring student records and assessment data remain current.
• Record and verify daily student attendance and assist with attendance follow-up for recurring absences.
• Assist with student registration, enrollment updates, and collection of required program documentation.
• Maintain organized digital and physical filing systems.
• Other duties as assigned to support successful program operations.

Benefits

• Employee Assistance Program (EAP): Access to confidential resources that support mental health, well-being, and work-life balance.
• Chicago Paid Leave: Eligibility for paid time off in accordance with the City of Chicago’s Paid Leave Ordinance
• Chicago Sick Leave: Accrued sick leave in compliance with Chicago Sick Leave requirements, available for personal illness or to care for eligible family members.
• Workers Comp Coverage: if you are hurt while working, workers compensation will cover the costs of injury and recovery.
• Unemployment Benefits: Eligible to File for Unemployment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree