Site Coordinator

Ivy Tech Community College•Madison, IN

1d•Onsite

About The Position

The Site Coordinator serves as the on-site leader responsible for the successful delivery of Ivy Tech Community College’s Correctional Education programming at an assigned Indiana Department of Correction (IDOC) facility. This role bridges statewide strategy with on-the-ground execution, ensuring high-quality instruction, compliance, data integrity, and strong collaboration with IDOC partners. The Site Manager leads instructional and support staff, cultivates a positive professional culture, and ensures safe, compliant, and effective educational operations within the correctional environment.

Requirements

Bachelor’s degree (Education, Workforce Training, Management, or related field).
Experience in K-12, adult education, correctional education, workforce training, or related role.
Experience supervising instructional or operational staff.
Strong interpersonal, communication, and problem-solving skills.
Ability to build and maintain relationships across diverse teams.
Demonstrated ability to meet deadlines, manage data, and implement accountability systems.
Experience working in secure facilities or with justice-involved populations is highly preferred.

Responsibilities

Serve as the on-site leader for Ivy Tech correctional education programs at the assigned facility.
Model professionalism and cultivate a positive, solution-oriented, cohesive culture aligned with outward-mindset practices.
Build and maintain professional relationships with site staff, students, and facility leadership (Warden, Deputy Wardens, custody staff).
Facilitate staff meetings, coaching sessions, team development activities, and participate in department head meetings.
Enforce Ivy Tech and IDOC policies consistently and fairly.
Assist HR in recruiting, interviewing, selecting, and recommending staff.
Support onboarding plans and connect staff to statewide training.
Supervise all education staff assigned to the site, including ABE teachers, vocational instructors, special education staff, and administrative support.
Conduct staff observations, coaching, and continuous quality improvement processes (monthly CQIs, classroom walk-throughs and observations, and evaluations).
Ensure new employees are effectively onboarded and connected to statewide orientation and training.
Clarify expectations and communicate program goals with instructional and support teams.
Manage personnel processes: time off, performance evaluations, goal setting, professional development plans, disciplinary actions, interviews, and terminations.
Address performance concerns proactively, escalating to regional/state leadership and/or HR when necessary.
Troubleshoot instructional and personnel challenges in a timely manner.
Ensure performance targets are met, including enrollments, completions, MSGs (Table 4/4B), HSE, Literacy, and CTE metrics.
Monitor instructional delivery, classroom scheduling, teacher coverage, and student engagement.
Support best practices in teaching and learning, including appropriate accommodations for students with disabilities.
Oversee CTE program compliance: credential requirements, lab safety, tool control, equipment maintenance.
Ensure GED/TABE testing procedures are followed and documented.
Ensure compliance with Special Education reporting, testing, and case conference processes.
Ensure accurate tracking of student enrollments, attendance, completions, MSGs, and other performance measures.
Submit required statewide deliverables on time, including quarterly reports, CQI forms, and weekly/site-specific reports.
Partner with data specialists to maintain up-to-date and accurate data in InTERS/Banner.
Identify gaps in performance and collaborate with staff to develop corrective action plans.
Oversee data accuracy in Delta, including completion paperwork.
Provide required documentation and compliance support for ACA audits.
Monitor testing outcomes to ensure instructional focus and intervention.
Partner with custody staff to ensure secure and safe environments across all education spaces.
Enforce safety policies: locked doors, line-movement procedures, tool control, and other security expectations.
Identify, monitor, and report safety risks to facility leadership and state team.
Participate in required IDOC safety/security training.
Reinforce best practices for staff safety and professional boundaries.
Monitor appropriate staff–student relationship expectations.
Manage daily scheduling of classes, teacher prep, staff breaks, and facility access.
Ensure educational spaces are adequately maintained and stocked (technology, supplies, instructional materials).
Submit and track facility work orders, IT tickets, and maintenance needs.
Monitor site budgets and oversee fixed-asset tracking.
Coordinate student accommodations and maintain documentation.
Ensure compliance with ACA audit processes and documentation requirements.
Serve as the primary liaison between site teams, Ivy Tech Correctional Education leadership, IDOC facility leadership, and other stakeholders (e.g., TLM partners).
Communicate statewide updates, expectations, policy changes, and performance expectations to site staff.
Participate in statewide and regional meetings, professional development, and collaborative initiatives.
Represent Ivy Tech and its mission professionally at all times.
Coordinate special activities and events with facility partners as needed.

Benefits

Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
Dental plan with no-cost preventive services and coverage for orthodontia
Vision plan with low-cost exams and allowances for glasses or contact lenses
Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
Wellness program with opportunities to earn $250 in Wellness Rewards
Flexible Spending Accounts for healthcare (limited purpose) and dependent care
10% employer retirement contribution, fully vested after two years
Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
Short-term and long-term disability benefits
Fee remission for employees, spouses, and dependent children
Tuition assistance for undergraduate, graduate, and doctoral programs
Paid professional development opportunities
Generous paid time off, including vacation, sick leave, holidays, and winter recess
Flexible work arrangements where available
Paid childbirth recovery leave (8 weeks)
Paid parental leave (4 weeks)
Eligibility for Public Service Loan Forgiveness
Additional discounts on gym memberships, transportation, and various retail services