Site Contract Specialist

Alimentiv

23h•Remote

About The Position

The Site Contract Specialist is responsible for executing, negotiating, and administering assigned site contracts and supporting documents, including confidentiality agreements, clinical trial agreements, letters of indemnity, and authorizations. The role coordinates with sites, sponsors, vendors, and internal stakeholders to facilitate timely contract execution in accordance with project, corporate, industry, and regulatory best practices and guidelines. The specialist provides training on internal site contract processes, offers some mentoring to department staff, and supports the department and company in achieving their objectives and strategic goals. The role coordinates review and negotiation of new site contracts and amendments, secures required approvals from internal stakeholders, sponsors, and clinical trial sites, and ensures work and final documents—including their storage—align with SOPs, project protocols, corporate, industry, and regulatory standards, and legal best practices. Outside legal counsel may be engaged for guidance as required. The specialist supports the Manager, Contracts & Compliance in developing site contracting processes and policies and creating and maintaining site agreement templates. The role also acts as an escalation point for Contract Coordinators with legal or process questions and supports the Legal team in reviewing and executing corporate contracts, including project orders, change orders, and confidentiality agreements, particularly those related to full-service projects. The working arrangement is home based.

Requirements

1–3 years of related experience (minimum experience requirement).
Post-secondary certificate or diploma (e.g., college or training institute) (minimum experience requirement).
Contract management and negotiation experience.
High level of written English fluency to facilitate contract negotiations.

Nice To Haves

4–6 years of related experience (preferred experience requirement).
(Honors) bachelor’s degree (preferred experience requirement).
Knowledge of other languages, such as Polish, Hungarian, Spanish, French, or Italian.
Legal-related diploma, degree, designation, or paralegal certificate.
Contract management and negotiation experience in the pharmaceutical, biotechnology, or contract research organization (CRO) industry.
Experience with clinical trial agreements and site contracts.

Responsibilities

Coordinate review and negotiation of new site contracts and amendments.
Secure required approvals from internal stakeholders, sponsors, and clinical trial sites to enable timely execution of contracts and supporting documents.
Ensure work and final documents, including document storage, align with SOPs, project protocols, corporate, industry, and regulatory standards, and legal best practices.
Engage outside legal counsel for services or guidance as required.
Support the Manager, Contracts & Compliance in developing site contracting processes and policies.
Assist the Manager, Contracts & Compliance in creating and maintaining site agreement templates.
Act as an escalation point for Contract Coordinators on legal or process questions arising in site contracts.
Provide training on internal site contract processes and some mentoring to department staff.
Support the Legal team in reviewing and executing corporate contracts, including project orders, change orders, and confidentiality agreements, particularly those related to full-service projects.
Support the department and company in achieving objectives and strategic goals.