Site Administrator

RTX

8d•Onsite

About The Position

Our leading aerospace company needs a motivated and inspiring Office Administrator to play a key role in the support of our local and regional team. The successful candidate will have a high attention to detail and accept responsibility to resolve day-to-day office administration challenges. The role has responsibilities to work with all our staff across multiple functions and locations offering exciting role diversity and engagement.

Requirements

Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 8 years relevant experience

Nice To Haves

Proficient in use of MS Office suite and familiar with various business software (e.g. ERP, CRM, SAP)
Have an ability to work with cross functional and cross regional teams
Flexibility to support differing time zones from time to time (notice will be given)
Self-motivated; being proactive, demonstrating action and accountability
Good time management and prioritization skills

Responsibilities

Help to schedule and arrange site visits including local government and compliance officials
Working with facilities teams on contractor communication and coordination for site maintenance needs
Handle and distribute site mail
Monitor of office and pantry supplies and place orders when necessary
Manage agendas, phone calls, correspondence for emails, letters & packages
Coordinate office activities and operations to secure efficiency and compliance to company policies
Work closely with security on front desk tasks and activities
Assist with employee inquiries regarding site events and communication
Act as point of contact for conference room assistance
Assist functional groups with processes that impact the site as a whole
Exhibit proficient use of productivity and collaboration tools, including MS office 365 suite (Outlook, PowerPoint, Excel, Word, Teams, OneNote, Visio etc.); Ability to work in a matrix environment with multiple functions and teams in the same facility
Support to local financial team for payroll and invoicing activities
Maintaining group email systems
Coordinating payment of office overhead expenses via purchase requisitions and purchase orders
Participate in special projects and other tasks, as needed
Assist with employee appreciation and community outreach initiatives
Support and participate in EH&S programs and activities within the company
Participate in the Continuous Improvement programs and CORE activities within the company
Other duties as assigned.

Benefits

Medical, dental, and vision insurance.
Three weeks of vacation for newly hired employees.
Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option.
Tuition reimbursement program.
Student Loan Repayment Program.
Life insurance and disability coverage.
Optional coverages you can buy: pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection.
Birth, adoption, parental leave benefits.
Ovia Health, fertility, and family planning.
Adoption Assistance.
Autism Benefit.
Employee Assistance Plan, including up to 10 free counseling sessions.
Healthy You Incentives, wellness rewards program.
Doctor on Demand, virtual doctor visits.
Bright Horizons, child and elder care services.
Teladoc Medical Experts, second opinion program.
And more!