Site Administrative Assistant

PCL Construction • Edmonton, AB

7d • Onsite

About The Position

The Site Administrative Assistant will support efficient day-to-day operations for a major construction project by providing proactive coordination, high-quality administrative support, and building strong relationships with internal and external stakeholders. This role is project-based and is a contract position with an anticipated duration of 23 to 27 months.

Requirements

• 3 years of experience in an administrative role or equivalent technical experience.
• Access to reliable transportation is required to travel to project sites within and outside city limits.
• Excellent verbal, written and interpersonal communication skills.
• Ability to multitask and adapt to change.
• Ability to act with discretion when handling confidential information.
• Ability to effectively handle difficult situations and remain calm under pressure.
• Ability to develop and maintain effective stakeholder relationships.
• Ability to create, edit, proofread, and format documents/presentations.
• Basic skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.

Nice To Haves

• Previous experience working on a construction site is preferred.
• Associates or bachelor's degree, diploma or certificate in office administration program considered an asset.

Responsibilities

• Supporting day-to-day operations by performing administrative tasks for manager, department, or team.
• Developing and maintaining customer-focused relationships with all stakeholders.
• Answering telephone calls and taking messages for manager, department, or team members.
• Ensuring appropriate document control and compliance through filing, composing, and editing documents and reports for district office.
• Assisting with planning meetings and events, including arranging for catering, booking locations, and distributing information.
• Arranging travel, hotel, and car reservations and preparing travel itinerary.
• Ordering office supplies for department as requested.
• Supporting mail distribution and courier requests.
• Greeting visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. (if applicable)

Benefits

• Competitive wages
• Comprehensive benefits program, including mental health and wellness support through Employee Assistance Programs
• Access to world-class training through PCL’s College of Construction
• Clear growth pathways

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree