Site Administrative Assistant

Jenks Public Schools•Jenks, OK

4d•Onsite

About The Position

To assist in daily operations with exceptional organizational skills, office skills, and public relations skills and create a welcoming and professional office environment.

Requirements

High School diploma or GED required.
Possess typing skills needed for fulfillment of job requirements.
Previous experience with word processing equipment required.
Demonstrate aptitude or competence for assigned responsibilities.
Exhibit effective written and verbal communication skills.
Demonstrate strong technological proficiency, including the ability to efficiently utilize district software systems, digital communication platforms, productivity applications to support school operations.
Satisfy all district requirements with regard to physical health and citizenship.
Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Responsibilities

Provide executive-level administrative support for the site principal and administrative leadership team.
Lead the site's substitute teacher coordination process, ensuring daily staffing needs are met while collaborating with administrative assistants in each academic building to support substitute placement, onboarding, and communication.
Responsible for monitoring and correcting TimeClockPlus for classified employees.
Coordinate and monitor required employee paperwork, personnel documentation, onboarding materials, certifications, and compliance deadlines while collaborating with Human Resources.
Maintain the principal's calendar and coordinate administrative meetings, deadlines, and priorities while collaborating with the Director of Student Activities and other departments to ensure accurate coordination of school events.
Coordinate facility usage requests and maintain the master facility-use calendar for events occurring during and outside the instructional day.
Work with the Financial Administrative Assistant regarding purchasing, travel, activity fund processes, budget-related documentation, and other financial workflows as needed to support efficient site operations.
Coordinate the collection, organization, and submission of documentation required for state accreditation and other district reporting requirements.
Organize and supervise the staff check out process for the site on the teachers’ last workday of the year.
Coordinate building access when school is not in session.
Proactively manage and protect the principal's schedule by coordinating appointments, prioritizing requests, anticipating conflicts, and ensuring the principal's time is aligned with school priorities.
Serve as the primary communication hub for the principal's office by coordinating information among administrators, staff, students, families, district departments, and community partners.
Responsible for ordering all forms needed for the site principal’s office.
Distribute mail as needed.
Help in organization and participation of enrollment day.
Serve on various committees as site representative.
Perform all other duties as assigned.