Site Administrative Assistant

Bechtel•Cheyenne, WY

39d•Onsite

About The Position

This position is for a Site Administrative Assistant to provide comprehensive administrative support to the project. The Site Administrative Assistant will report to and receive directions from the Project Manager (PM) and will be required to balance administrative responsibilities along with other scopes of work as assigned. The responsibilities of the role will require daily coordination with the PM, Assistant PM, and Site Manager as well as others to prioritize work.

Requirements

Requires 2-4 years of related experience.
Must have the right to work and remain in the United States without visa sponsorship.
Must be able to demonstrate advanced proficiency using Microsoft Excel, Outlook, PowerPoint, and Word.
Must have excellent written and verbal communication skills including spelling, grammar, punctuation, and proper use of syntax.
Must hold a valid driver’s license.
Must be able to work in a fast-paced environment with a strong ability to multi-task.
Must be willing and able to work overtime with little or no notice.
Strong organizational skills and the ability to prioritize administrative deliverables.
Ability to work on a job where site conditions may change daily.

Nice To Haves

Previous Bechtel experience working as an administrative assistant/secretary is helpful.
Experience working at a construction jobsite is a plus.

Responsibilities

Receives and screens phone calls and visitors and directs them to the appropriate parties.
Composes and distributes complex correspondence using Bechtel standard word processing systems or other software applications.
Reviews accuracy and format of outgoing documents which require manager approval.
Coordinates requests from client, manager, and in-house staff.
Determines action on important or emergency matters and knows whom to contact in absence of manager.
Maintains file of important matters for manager attention upon return.
Collects, reviews, and distributes incoming hard copy mail.
Coordinates complex travel arrangements, including details of business plans.
Prepare itineraries and expense reports.
Coordinates meetings, arrangements for facilities, required equipment, and catering.
May prepare and distribute notices, agendas, information packets, and minutes.
Independently maintains a hard copy or electronic calendar for responsible manager(s).
May coordinate vehicle maintenance, to include driving vehicles to a local shop for repairs.
May manage vehicle mileage logs, vehicle parking pass assignment.
Handles facility coordination and badge issuance.
May assist with timekeeping as needed.
Other administrative tasks as required.