Site Administrative Assistant - ES&H

Bechtel • Warren Air Force Base, WY

3d • Onsite

About The Position

This position is for an Environmental, Safety and Health (ES&H) Administrative Assistant to provide comprehensive administrative support to the project. The ES&H Administrative Assistant will report to and receive directions from the Project ES&H Manager and will be required to balance administrative responsibilities along with other scopes of work as assigned. The responsibilities of the role will require daily coordination with the Project ES&H Manager, Environmental Manager, Deputy ES&H Manager, as well as others to prioritize work. Relocation assistance is not authorized for this position.

Requirements

• Requires 2-4 years of related experience.
• Must have the right to work and remain in the United States without visa sponsorship.
• Must be able to demonstrate advanced proficiency using Microsoft Excel, Outlook, PowerPoint, and Word.
• Skills assessments may be administered to evaluate proficiency.
• Must have excellent written and verbal communication skills including spelling, grammar, punctuation, and proper use of syntax.
• Must hold a valid driver's license.
• Must be able to work in a fast-paced environment with a strong ability to multi-task.
• Must be willing and able to work overtime with little or no notice.
• Strong organizational skills and the ability to prioritize administrative deliverables.

Nice To Haves

• Previous Bechtel experience working as an administrative assistant/secretary is helpful.
• Experience working at a construction jobsite is a plus.
• Ability to work on a job where site conditions may change daily.

Responsibilities

• Receives and screens phone calls and visitors and directs them to the appropriate parties.
• Composes and distributes complex correspondence using Bechtel standard word processing systems or other software applications.
• Reviews accuracy and format of outgoing documents which require manager approval.
• Coordinates requests from client, manager, and in-house staff.
• Determines action on important or emergency matters and knows whom to contact in absence of manager.
• Maintains file of important matters for manager attention upon return. Collects, reviews, and distributes incoming hard copy mail.
• Maintains project ES&H records, logs and coordinates with the DCC team to ensure all records are retained as required.
• Responsible for coordinating with respective ES&H personnel and subsequent data entry into the ISNet system, as required by contractual requirements.
• Coordinates complex travel arrangements, including details of business plans.
• Prepare itineraries and expense reports.
• Coordinates meetings, arrangements for facilities, required equipment, and catering.
• May prepare and distribute ES&H toolbox talks, notices, agendas, information packets, and minutes. Independently maintains a hard copy or electronic calendar for responsible manager(s).
• May manage vehicle mileage logs, vehicle parking pass assignment.
• Other administrative tasks as required.

Benefits

• For decades, Bechtel has worked to inspire the next generation of employees and beyond!
• Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.
• Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth.
• Learn more at Bechtel Total Rewards

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees