Senior Site Administrative Assistant

Lonza•Houston, TX

8d•Onsite

About The Position

Senior Site Administrative Assistant Location: This is an on-site position located in Pearland, TX The purpose of this role is to provide flawless support to our business unit SVP, leadership team, and site-level operations. The position involves managing calendars, planning travel, handling expenses, arranging meetings, taking minutes, and preparing reports and presentations. You will also organize and coordinate special projects from conception to completion, ensuring strict confidentiality and efficiency. As the ideal candidate, you thrive in a fast-paced, ambitious environment. You have a proven track record of keeping team members well-prepared for projects and meetings, handling confidential information with professionalism, and adapting swiftly to changing priorities. What you will get: A competitive compensation. In addition, below you will find a comprehensive summary of the benefits package we offer: Performance-related bonus. Medical, dental and vision insurance. 401(k) matching plan. Life insurance, as well as short-term and long-term disability insurance. Employee assistance programs. Paid time off (PTO). Compensation for this role will be determined by the candidate’s qualifications, skills, experience, and relevant knowledge. What you will do: Complete a broad variety of administrative tasks with extreme confidentiality. Organize events, guest visits, and welcome visitors to the site. Arrange complex travel plans, itineraries, reservations, presentation creation/review, agendas, and compile documents for meetings. Assist with pre, during, and post-meeting action item follow-up. Coordinate and manage the schedules of SVP and other senior leaders, ensuring availability for collaboration with collaborators and meeting project deadlines. Research, prioritize, and follow up on issues and concerns addressed to executives, determining appropriate actions or responses. Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion under deadline pressures. Support expense management and order supplies and materials as needed. What we are looking for: Associate or bachelor’s degree, with 3+ years of administrative assistance experience. Proficient with Microsoft 365, including PowerPoint, Word, Excel, Teams, and other MS apps. Strong experience with and comfort using technology and programs. Proven ability to identify and resolve problems efficiently; gather and analyze information; develop solutions; use reason and judgment. Proven ability to handle confidential information with discretion, adaptable to competing demands, and demonstrate the highest level of customer/client service and response. Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment. Flexibility to come in early for special events and occasionally stay later to wrap up. About Lonza: At Lonza, our people are our greatest strength. With 30+ sites across five continents, our globally connected teams work together every day to manufacture the medicines of tomorrow. Our core values of Collaboration, Accountability, Excellence, Passion and Integrity reflect who we are and how we work together. Everyone’s ideas, big or small, have the potential to improve millions of lives, and that’s the kind of work we want you to be part of. Innovation thrives when people from all backgrounds bring their unique perspectives to the table. At Lonza, we offer equal employment opportunities to all qualified applicants regardless of race, religion, color, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other characteristic protected by law. If you’re ready to help turn our customers’ breakthrough ideas into viable therapies, we look forward to welcoming you on board. Ready to shape the future of life sciences? Apply now.

Requirements

Associate or bachelor’s degree, with 3+ years of administrative assistance experience.
Proficient with Microsoft 365, including PowerPoint, Word, Excel, Teams, and other MS apps.
Strong experience with and comfort using technology and programs.
Proven ability to identify and resolve problems efficiently; gather and analyze information; develop solutions; use reason and judgment.
Proven ability to handle confidential information with discretion, adaptable to competing demands, and demonstrate the highest level of customer/client service and response.
Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
Flexibility to come in early for special events and occasionally stay later to wrap up.

Responsibilities

Complete a broad variety of administrative tasks with extreme confidentiality.
Organize events, guest visits, and welcome visitors to the site.
Arrange complex travel plans, itineraries, reservations, presentation creation/review, agendas, and compile documents for meetings.
Assist with pre, during, and post-meeting action item follow-up.
Coordinate and manage the schedules of SVP and other senior leaders, ensuring availability for collaboration with collaborators and meeting project deadlines.
Research, prioritize, and follow up on issues and concerns addressed to executives, determining appropriate actions or responses.
Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion under deadline pressures.
Support expense management and order supplies and materials as needed.