Shop Help - Parts Clerk

XPO

6d•Onsite

About The Position

Act as a liaison between shop management, external vendors and category management. Review, update, and make data entries related to shop cost and supply on parts in computerized maintenance management system (CMMS). Communicate with vendors via phone, email and in person about preauthorized repairs including shipping parts, PO creation and closing final invoices. Inventory control including shop cycle counts, maintaining proper inventory on hand, processing core refunds, stocking parts and processing credits for returned parts. Monitor work orders to ensure parts are checked out properly. Monitor various reports to ensure compliance. Create and close purchase orders. Create Pro numbers to track shipments. Set up invoices to be paid and coordinate with A/P to ensure timely remittance. Other tasks and responsibilities related to supporting the shop staff.

Requirements

2 years of customer service experience
Strong computer skills, including Microsoft Office
Available to work a variety of shifts, including days, and occasional after-hours and/or weekends
Safely move and/or stand for extended periods of time in a shop and office setting
Tolerate occasional loud noise levels
Move objects of various shapes, sizes, and weights frequently up to 50 lbs. and occasionally greater than 75 lbs.
Reach (including above your head), bend, climb, push, pull, squat and kneel as necessary to perform the job duties
Safely operate a forklift (training certification provided) to unload or move large parts pallets, as needed

Nice To Haves

Transportation industry experience
Experience in a vehicle maintenance shop
Excellent verbal and written communication skills

Responsibilities

Act as a liaison between shop management, external vendors and category management
Review, update, and make data entries related to shop cost and supply on parts in computerized maintenance management system (CMMS)
Communicate with vendors via phone, email and in person about preauthorized repairs including shipping parts, PO creation and closing final invoices
Inventory control including shop cycle counts, maintaining proper inventory on hand, processing core refunds, stocking parts and processing credits for returned parts
Monitor work orders to ensure parts are checked out properly
Monitor various reports to ensure compliance
Create and close purchase orders
Create Pro numbers to track shipments
Set up invoices to be paid and coordinate with A/P to ensure timely remittance
Other tasks and responsibilities related to supporting the shop staff