Shipping & Receiving Coordinator 1st Shift

Gehl Food & Beverage•Village of Germantown, WI

2d•Onsite

About The Position

The primary function of the Shipping & Receiving Coordinator is to support the daily operations of the shipping office in addition to providing administrative support to a variety of supply chain departments and other assigned production teams. This individual is a point of contact to drivers and must ensure a positive image of the company while maintaining accuracy and confidentiality.

Requirements

Ensure compliance with and ensure adherence to all safety standards and with applicable regulatory requirements while following the company’s Good Manufacturing Practices and that required competencies to carry out these job functions affecting product legality, safety and quality are met in accordance with the Quality Policy and Global Food Safety Initiative (GFSI) standard.
Act with honesty, accountability, and respect in every decision and interaction. Support a culture of integrity by speaking up and taking action when practices, behaviors, or risks may negatively affect our people, our customers, our community, our environment, or the business.
Perform job responsibilities and other duties, as assigned, in full compliance with all company policies, procedures, and regulatory requirements, including accurate and thorough documentation and execution of tasks.
High school diploma or commensurate experience required.
Minimum one year of shipping and receiving experience, preferably in a manufacturing environment.
Strong customer service orientation with the ability to build positive working relationships across all levels of the organization.
Effective verbal and written communication skills for interacting with customers, drivers, and internal teams.
Ability to verify shipment accuracy by reviewing bills of lading, invoices, and related documentation.
Experience preparing shipping and logistics documents, including bills of lading and work orders.
High level of attention to detail and accuracy.
Strong interpersonal and active listening skills.
Proficiency in Microsoft Office applications, particularly Excel and Word.
Ability to interpret and apply administrative and departmental policies and procedures.
Strong organizational skills with the ability to meet deadlines and manage multiple priorities in a fast-paced environment.
Working knowledge of common computer applications.
Intermediate mathematical and problem-solving skills.
Demonstrated ability to analyze issues and implement effective solutions.

Responsibilities

Provide a professional and welcoming experience for all visitors while ensuring compliance with visitor agreements, GMP, safety, and security protocols.
Communicate with drivers and carriers via telephone, electronic systems, or in person to verify documentation, respond to inquiries, and resolve issues.
Accurately record, review, and maintain shipment information, including weights, charges, damages, shortages, and discrepancies.
Coordinate with carrier representatives to schedule shipments, issue instructions, and resolve delivery, damage, or shortage concerns.
Create, update, and manage shipping transactions within the ERP system; monitor exceptions and communicate changes or discrepancies to appropriate stakeholders.
Support inventory-related inquiries and adjustments in collaboration with customer service and inventory management teams.
Receive incoming goods, inspect for accuracy and damage, and coordinate with suppliers regarding any issues.
Coordinate and support forklift loading and unloading activities to ensure safe and efficient material movement.
Operate forklifts, storage and retrieval systems, and transportation management systems in accordance with operational needs.
Manage and maintain third-party warehousing communications for assigned responsibilities.
Provide administrative and technical support to logistics and supply chain functions, including reporting, correspondence, spreadsheet preparation, presentation development, and document tracking.
Research and compile data to support departmental projects, reporting, and continuous improvement initiatives.
Ensure compliance with Quality Policy, GFSI standards, Good Manufacturing Practices, corporate safety standards, and applicable regulatory requirements.
Provide warehouse and operational support as needed to meet business demands.
Other duties as assigned.