Shipping Logistics Specialist I

Iovance Biotherapeutics•Philadelphia, PA

16d•Onsite

About The Position

The Shipping Logistics Specialist is responsible for the preparation, routing, and management of internal shipments derived from the Iovance Cell Therapy Center (iCTC) located in Navy Yard, PA and from Research and Product Development entities within the business unit as well as external shipments originating through affiliates associated with Iovance Biotherapeutics, Inc. The Shipping Logistics Specialist duties include reviewing shipment materials before distribution, collaborating with transportation systems to ensure prompt and accurate shipment pick-ups and deliveries, and monitoring shipment costs and productivity processes. Tuesday to Saturday - 8 hour day shift

Requirements

5+ years warehouse experience in a high-volume cGMP production or manufacturing environment.
Working knowledge of MRP/ERP systems, APICS Certification is an asset.
Proficient in MS Word, Excel, Outlook.
Experience and/or certification in operating material handling equipment preferred (i.e. forklift).
Ability to collaborate across disciplines.
Strong interpersonal and team-building skills, effective communication (both written and verbal), proactive problem-solving and analytical skills.
Possess the ability to bridge relationships between various departments, levels of the organization, supplier and customer organizations.
Excellent organization skills and an ability to prioritize effectively to deliver results within reasonably established guidelines.
Must be comfortable in a fast-paced small company environment with minimal direction and able to adjust workload based upon changing priorities with a strong attention to detail.
Willingness to work flexible hours, including overtime and weekends.

Nice To Haves

Experience with cell therapy products.

Responsibilities

Assist with the planning and scheduling of shipments including documentation, physical preparation of packaging, pick-up and delivery arrangements, routing information, shipping instructions, and customs clearance procedures (if applicable) to ensure deliveries arrive on time and to their correct location, using a variety of transportation methods such as trucking companies, railroads, airlines, and/or shipping lines.
Track goods in real time while enroute to their destination ensuring any problems that arise are resolved immediately to avoid potential delays; communicate issues to management that may hinder on time deliveries.
Serve as primary point of contact for external Supply Chain Logistics team when handling inbound and outbound patient samples, tumors, and final product out of iCTC; ensure documentation, pick-up and delivery arrangements are scheduled and communicated to appropriate personnel involved in the shipment.
Participate in the selection of best suited products or materials to estimate quantities or weight of shipments and type of container required for compliant storage and transport.
Liaise with Finance for the preparation of invoices ensuring shipping costs are calculated accurately and passed onto respective departmental cost center.
Negotiate rates with carriers and insurance agencies, and prepare tariffs for oversea shipments, ensuring approved budget targets are achieved as directed by the company.
Interact with insurance companies to settle claims for damaged or lost items.
Maintain a shipment database such as goods shipped, addresses, contact information, courier used, transportation method, shipment results, etc. that supports optimization efforts on future shipments.
Create reports for senior management on various shipping metrics such as tracking shipments and costs, compile statistics about shipping volume and rates, monitor courier performance, and participate in continuous improvement opportunities with recommendations to enhance shipping efficacy and accuracy, while lowering costs.
Performs other duties as assigned by leader.