Shipping Coordinator

RenewAire•Waunakee, WI

23d

About The Position

Join RenewAire and help keep our products and customers moving. As a Shipping Coordinator , you’ll play an important role in supporting outbound shipping operations across the business, making sure shipments are organized, accurate, and completed on time. This role is a great fit for someone who enjoys variety in their day, works well with multiple departments, and takes pride in staying organized in a fast-paced manufacturing environment. At RenewAire, you’ll be part of a team that supports energy-efficient indoor air quality solutions while contributing to a collaborative and people-focused workplace. Who We Are At RenewAire, we’ve been innovating energy recovery ventilation for over 40 years, improving indoor air quality while reducing energy costs. With a people-centric culture, we foster a fun, collaborative, and innovative environment where our team members are valued contributors to our mission. Based in Madison, WI , we’re proud to hold Green Globes, LEED Gold, and ENERGY STAR certifications , driving both sustainability and healthier indoor environments. What Shipping Coordinators Do Essential Responsibilities Collect and compile customer orders for shipment Oversee packaging and crating methods and determine appropriate shipping supplies Package products and fabricate crates as needed Enter shipping information, bills of lading, and shipment details into computer systems Operate a forklift to load and unload trucks Quote shipping charges Stock incoming packing materials Organize outbound shipments and coordinate with internal verifiers Contact consignees to arrange delivery details Coordinate contracted shipments with consignees and carriers Arrange, review, and approve non-domestic outbound shipments Assist with maintaining policies and procedures for domestic and overseas shipping Coordinate dock space and equipment needs with the dock team Maintain inventory of shipping supplies Organize and maintain the shipping area, tools, cartons, packing materials, and other supplies Update shipping guidelines, procedures, weights, and measures documentation as needed An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The above list reflects the general details necessary to describe the principal and essential functions of the position and should not be considered an exhaustive list of duties. Who Shipping Coordinators Are Highly organized and detail-oriented Comfortable coordinating across departments Strong communicators verbally and in writing Able to problem-solve and make sound decisions independently Analytical and thoughtful in day-to-day work Reliable with strong follow-through Comfortable working in a manufacturing and shipping environment Focused on safety, accuracy, and efficiency Minimum Qualifications Domestic and international shipping experience strongly preferred Forklift operation skills required Manufacturing experience preferred Fundamental computer skills, including Word, Excel, shipping software, and other Microsoft applications Strong interpersonal skills Good verbal, listening, and written communication skills Strong problem-solving and decision-making ability Ability to work independently and think critically Good analytical skills Strong attention to detail and follow-through Ability to pass a drug screen and background check Keywords Shipping Coordinator, Logistics Coordinator, Shipping and Receiving, Warehouse Shipping, Freight Coordinator, Manufacturing Shipping, Outbound Logistics, Forklift Operator, Bills of Lading, International Shipping, Domestic Shipping, Warehouse Operations, Materials Handling, Shipping Documentation, Dock Operations, Logistics Specialist, Supply Chain Support, Warehouse Coordinator, Manufacturing Logistics Requirements Physical and Mental Demands While performing the duties of the job, the employee is regularly required to stand, walk, and use hands to finger, handle, or feel. The employee frequently is required to climb or balance, stoop, kneel, crouch, or crawl, and talk or hear. The employee is occasionally required to reach with hands and arms. The employee must frequently lift and or move up to 30 lbs. and occasionally lift and/or move up to 50 lbs. Specific vision required by this job includes close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Must be able to understand issues, problems, and opportunities and make timely, sound decisions. Take responsibility for decisions and understand the impact and implications of decisions and provide feedback as necessary. Communicate with other employees and customers, perform an assortment of administrative tasks, and have personal management skills. Possess advanced customer service skills, the ability to develop professional relationships with customers and employees. Demonstrate attention to detail and exert high effort and focus on very busy days. Must be able to make sound decisions and remain calm under high pressure situations. Must continually identify personal knowledge and perspective gaps and self-educate. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Environment While performing the duties of this job, the employee is regularly exposed to moving subassembly parts, fumes or airborne particles. The employee is occasionally exposed to risk of electrical shock. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

Domestic and international shipping experience strongly preferred
Forklift operation skills required
Manufacturing experience preferred
Fundamental computer skills, including Word, Excel, shipping software, and other Microsoft applications
Strong interpersonal skills
Good verbal, listening, and written communication skills
Strong problem-solving and decision-making ability
Ability to work independently and think critically
Good analytical skills
Strong attention to detail and follow-through
Ability to pass a drug screen and background check

Responsibilities

Collect and compile customer orders for shipment
Oversee packaging and crating methods and determine appropriate shipping supplies
Package products and fabricate crates as needed
Enter shipping information, bills of lading, and shipment details into computer systems
Operate a forklift to load and unload trucks
Quote shipping charges
Stock incoming packing materials
Organize outbound shipments and coordinate with internal verifiers
Contact consignees to arrange delivery details
Coordinate contracted shipments with consignees and carriers
Arrange, review, and approve non-domestic outbound shipments
Assist with maintaining policies and procedures for domestic and overseas shipping
Coordinate dock space and equipment needs with the dock team
Maintain inventory of shipping supplies
Organize and maintain the shipping area, tools, cartons, packing materials, and other supplies
Update shipping guidelines, procedures, weights, and measures documentation as needed