Shipping Coordinator - 9:30am to 6pm
About The Position
AkzoNobel is seeking a detail-oriented and organized Shipping Coordinator to join its Waukegan aerospace coatings manufacturing team. The role coordinates domestic and international shipments, prepares accurate shipping and export documentation, and ensures products are shipped in compliance with customer requirements and applicable transportation regulations. The coordinator works with Warehouse, Customer Service, Planning, freight forwarders, and transportation providers to process shipments accurately, efficiently, and on time in a fast-paced manufacturing and distribution environment. The position involves administrative shipping work and occasional warehouse support. Duties include preparing and maintaining shipping and export documents, coordinating transportation and material movements, resolving shipment and order discrepancies, supporting hazardous-material and dangerous-goods shipments, and following site safety procedures. The schedule is 9:30 a.m. to 6:00 p.m.
Requirements
- High school diploma or GED.
- Strong attention to detail and organizational skills.
- Proficiency in Microsoft Office, including Excel, Outlook, and Word.
- Ability to accurately prepare, review, and maintain shipping documentation.
- Strong written and verbal communication skills.
- Ability to prioritize multiple shipments and tasks in a fast-paced environment.
- Strong problem-solving skills and ability to identify and resolve documentation or order discrepancies.
- Ability to work independently while collaborating with internal departments and external transportation partners.
- Ability to follow established procedures and recognize when issues require escalation.
Nice To Haves
- Previous experience in shipping coordination, logistics, transportation, distribution, or supply chain operations.
- Experience coordinating domestic and international shipments.
- Familiarity with export documentation, Bills of Lading, commercial invoices, and freight-forwarding processes.
- Knowledge of hazardous-material or dangerous-goods shipping requirements, including DOT, IATA, or IMDG.
- Experience working with SAP or other ERP/warehouse-management systems.
- Previous experience in manufacturing, chemical, coatings, or other regulated industrial environments.
- Experience in international logistics, export documentation, or regulated manufacturing environments is particularly valuable.
Responsibilities
- Coordinate and process domestic and international shipments via ground, air, and ocean transportation.
- Prepare, review, and verify shipping documentation for accuracy and compliance with customer and regulatory requirements.
- Generate and maintain Bills of Lading, packing lists, delivery notes, commercial invoices, and dangerous-goods documentation.
- Coordinate shipments with freight forwarders, transportation carriers, and internal warehouse teams.
- Schedule incoming and outgoing material movements between the manufacturing facility and off-site warehouse locations.
- Submit shipping documentation to carriers and freight forwarders within required timelines.
- Monitor shipment processing and help resolve issues that could delay customer deliveries.
- Maintain accurate shipping records and documentation according to established procedures.
- Prepare export documentation for international shipments based on destination-country requirements.
- Ensure shipping activities comply with applicable export regulations and transportation requirements.
- Support accurate documentation and processing of hazardous-material and dangerous-goods shipments.
- Verify documentation is complete and accurate before shipments are released; identify and escalate potential compliance, shipping, or documentation concerns.
- Coordinate with internal departments and logistics partners to resolve international shipping issues.
- Review shipping orders, pick tickets, and delivery documentation to verify product quantities and shipment accuracy.
- Investigate and resolve discrepancies involving quantities, piece counts, product information, packaging, and shipping labels.
- Coordinate with Customer Service, order allocation, and Warehouse teams to resolve order discrepancies.
- Make authorized corrections to shipping and pick documentation when discrepancies are identified.
- Identify and report quality concerns, damaged materials, or other issues that may affect shipment accuracy.
- Follow established escalation procedures when issues require additional review or approval.
- Follow site safety procedures, transportation requirements, and established work instructions.
- Support safe and efficient shipping and warehouse operations.
- Operate hand-powered trucks or forklifts when trained and authorized, as needed.
- Participate in site safety meetings, training, housekeeping, and continuous-improvement activities.
- Perform other duties as assigned.
Benefits
- Competitive hourly pay of $29.00 to $31.00 per hour.
- Benefits available from Day 1, including medical insurance with HSA, dental insurance, and vision insurance.
- 401(k) retirement savings plan with 6% company match.
- Annual bonus of 4%.
- Generous vacation, sick, and holiday pay.
- Progression and development opportunities.
- Short- and Long-Term Disability.
- Paid Parental Leave after one year.
- Career growth and development opportunities.
- Active Diversity & Inclusion Networks.
- Employee referral bonus.
- Employee appreciation days.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
