Shipping Receiving Coordinator - 1st Shift
About The Position
The Shipping and Receiving Coordinator manages inbound and outbound shipments, subcontract purchase orders, and related documentation to ensure accurate and timely material flow throughout the facility. The role supports production, supply chain, logistics, and packaging teams to help maintain on-time delivery and effective inventory control. The coordinator creates and tracks subcontract purchase orders and shipments, processes customer shipments and incoming materials, maintains accurate ERP transaction records, supports inventory counts and discrepancy investigations, and helps ensure inventory traceability. The role also coordinates with internal teams and freight carriers, monitors shipping supplies, assists with warehouse organization and continuous improvement, and supports compliance with GMP, ISO 13485, and FDA guidelines.
Requirements
- At least 2 years of experience in logistics, warehouse operations, or inventory control in a manufacturing setting.
- Knowledge of shipping and receiving procedures and related documentation.
- Familiarity with ISO 13485, FDA 21 CFR 820, and GMP compliance.
- Proficiency in Microsoft Office, including Outlook, Excel, and Word.
- Strong organizational skills and attention to detail.
- Ability to work independently and follow through on assignments with minimal direction.
- Ability to follow verbal directions and written procedures.
- Ability to adapt to a changing work environment, competing demands, frequent change, delays, and unexpected events.
- High school diploma or GED.
- Ability to lift up to 50 lbs. and safely operate material handling equipment.
Nice To Haves
- Prior experience with M2M ERP or similar manufacturing ERP systems is strongly preferred.
Responsibilities
- Create subcontract purchase orders using supplier quotes with accurate pricing and details.
- Coordinate subcontract shipments and track returns to ensure timely processing.
- Prepare and process customer shipments, including required documentation, labeling, and selection of shipping methods.
- Schedule pickups and manage freight carriers to ensure on-time delivery to customers.
- Collaborate with logistics and packaging teams to prioritize daily shipments.
- Receive incoming subcontract orders, materials, supplies, and customer returns.
- Verify quantities, part numbers, and quality of received items against packing lists and purchase orders.
- Assist with material receiving inspections when properly trained.
- Maintain accurate ERP transaction records for shipments, receipts, and inventory movements.
- Support periodic cycle counts and help investigate discrepancies.
- Monitor shipping-supply stock and reorder as needed.
- Ensure traceability of physical WIP, finished goods, and raw material inventory.
- Work with Supply Chain, Logistics, and Packaging to plan and prioritize daily activities.
- Communicate shipment status, delays, and material shortages to internal teams proactively.
- Assist in creating work instructions for standard operations and procedures.
- Ensure compliance with Good Manufacturing Practices (GMP), ISO 13485, and FDA guidelines.
- Assist with warehouse organization, cleanliness, and 5S activities.
- Support continuous improvement efforts in logistics and inventory accuracy.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
