Sheriff's Custody Records Coordinator (Internal Hennepin County applicants only)

Hennepin County•Downtown Minneapolis, MN

6d•Onsite

About The Position

The Hennepin County Sheriff's Office (HCSO) is seeking a Custody Records Coordinator (CRC). As a CRC you will prepare and process criminal justice documents in the HCSO Central Records Unit. The Hennepin County Adult Detention Center Records Unit is responsible for processing approximately 40,000 inmate bookings annually. It is also responsible for coordinating records for about 700 daily detainees, processing about 150 releases a day and entering and clearing 150 warrants each day. This position is located in downtown Minneapolis at the Hennepin County Public Safety Facility, 401 South 4th Avenue, Minneapolis, MN 55415. This is a full-time benefit earning position. You must be a current regular or probationary employee. This position is internally classified as a Sheriff's Records Coordinator. In this position, you will prepare and process criminal justice documents, respond to court orders by interpreting orders and initiating appropriate actions, and compose reports utilizing word processing, spreadsheet, and database software applications. Initiate actions in compliance with court case disposition and inmate release/transfer process. Accept cash bails and bonds for Hennepin County and other jurisdictions. Initiate, coordinate, and facilitate weekend judicial review sessions for judge, pre-trial, city and county attorney's offices, Minneapolis Police Department, and the Sheriff's Office. Work with law enforcement agencies, crime victims, the judiciary, and the general public. Review warrant and custody documents for accuracy and legal compliance prior to the acceptance of inmates into the Public Safety Facility. Schedule in-custody inmates for Hennepin County District Court appearances.

Requirements

Two years of general clerical experience
One year or more of records experience with a public criminal justice agency OR One year or more of records experience with a district court OR One year or more of experience as a Hennepin County Public Safety Records Clerk OR Four years of experience as Hennepin County Detention Deputy in court staging, release unit or transfer release
Ability to obtain State of Minnesota Criminal Justice Information Systems (CJIS) certification

Nice To Haves

Knowledge of computer word processing and spreadsheet software (e.g. Microsoft Word and Excel), and Sheriff's Office and Hennepin County specialized computer systems
Experience applying various laws, rules, and procedures pertaining to the criminal justice system
Experience with inmate intake processing including booking, identification, inmate interviews, and other system queries
Experience handling complaints and protected information in a tactful and confidential manner
Experience with Hennepin County criminal justice database, Criminal Justice Information System (CJIS), National Crime Information Center (NCIC), Sheriff's Office policy and procedure, and Automated Fingerprint Identification System (AFIS)
Ability to maintain strict confidentiality in compliance with policies and procedures for sharing information with both staff and the public
Ability to train, coach, and mentor employees and build solid team morale
Ability to relay negative information with tact and in a non-threatening manner
Ability to handle multiple complex and simultaneous tasks by setting priorities to meet deadlines
Ability to work respectfully and efficiently with people who have varying levels of English skills
Fluency in another language in addition to English
Bilingual candidates who pass a language assessment may qualify for additional bilingual pay and duties

Responsibilities

Prepare and process criminal justice documents
Respond to court orders by interpreting orders and initiating appropriate actions
Compose reports utilizing word processing, spreadsheet, and database software applications
Initiate actions in compliance with court case disposition and inmate release/transfer process
Accept cash bails and bonds for Hennepin County and other jurisdictions
Initiate, coordinate, and facilitate weekend judicial review sessions for judge, pre-trial, city and county attorney's offices, Minneapolis Police Department, and the Sheriff's Office
Work with law enforcement agencies, crime victims, the judiciary, and the general public
Review warrant and custody documents for accuracy and legal compliance prior to the acceptance of inmates into the Public Safety Facility
Schedule in-custody inmates for Hennepin County District Court appearances