Sheriff Record Specialist - Records and ID

Maricopa County•Phoenix, AZ

5d•$20 - $33•Onsite

About The Position

Now is your chance to join the Maricopa County Sheriff's Office as a Records Specialist. In this role, high importance is placed on ensuring public trust and confidence by providing services that are prompt, efficient and delivered by an individual who considers the impact of their actions on an individual, team, organizational and public service level. The Sheriff's Record Specialist provides critical, statutorily mandated access and verification services through the maintenance of a central repository of criminal arrest warrants and other court sanctioned injunctions for Maricopa County. This substantial responsibility requires a Records Specialist to have a strong work ethic and be committed to quality, customer service and attention to detail in order to ensure documents are handled properly and timely. Errors may result in liabilities which include, but are not limited to, loss of life or financial liability for wrongful arrest. Accuracy in the Record Specialist's proper validation of warrant entries is required so warrants are not removed from the National Crime Information Center (NCIC) database. About the Maricopa County Sheriff's Office: Do you possess integrity, strong interpersonal skills, and do you have a desire to serve your community? We are seeking passionate individuals to join our team with a variety of openings for Civilian, Detention and Sworn personnel. The Maricopa County Sheriff's Office (MCSO) invites you to become part of Arizona's leading law enforcement agency where we come together as a team to support and provide public safety.

Requirements

High School diploma or GED
Two (2) years of experience performing office, administrative, and clerical duties.
Candidates selected to move forward in the selection process must be able to type a minimum of 30 words per minute as demonstrated by a typing test certification from a government agency, an employment agency, a college, a vocational school, or a public school system. Certificates obtained from typing sites available on the Internet are not acceptable for verification of typing speed.
Candidates must not have a revoked or suspended driver's license.
Successful candidates must pass an extensive background review.

Nice To Haves

Experience processing law enforcement, legal, or court records.

Responsibilities

Maintains and updates of the Sex Offender Registration system, including, but not limited to entering data within ten days of conviction or entrance into the county fingerprinting and photographing subjects; making notification to the law enforcement agency of jurisdiction; and address changes within three days.
Updates and maintains the NCIC database, including, but not limited to: the immediate update of records (not to exceed three days) regarding stolen vehicles, guns, missing persons, stolen license plates.
Confirms NCIC available 24/7 as to the validity of warrants – 10 minutes for urgent requests; 60 minutes for routine requests.
Clears NCIC warrants – when the record is no longer valid.
Trains NCIC, functionally test and affirms terminal operator proficiency to assure compliance with Federal Bureau of Investigation (FBI) CJIS policy and regulations.
Records and reports all information on stolen and recovered vehicles to the Department of Public Safety (DPS).
Documents and provides Maricopa County Department of Transportation (MCDOT) with copies of traffic accident reports.
Notifies the victim of the arrest, date, and time of the subject's initial appearance in court.
Notifies victims and responsible law enforcement agencies of impending incarceration.
Provides information to DPS and update files concerning crimes that manifest evidence of prejudice (hate crimes).
Supplies DPS Central Repository such information as necessary to operate the Uniform Crime Reporting (UCR) program.
Fingerprints and provides ID badges for the Ordinance for Adult Oriented Businesses and Adult Service Providers.
Orders expunging records for wrongly arrested or indicted persons.
Notifies persons of summons and report to Grand Jury Exhibits daily by noon of summonses served so records can be unsealed.
Provides customer service to the public via telephone and at the service counter.
Maintains multiple filing systems including card indexes.
Researches and analyzes records and files for criminal data, to include the Records Management System (RMS).
Processes all requests for reports: copies, indexes, distributes, microfilms and runs dispatch.
Maintains and logs daily statistical reports; code reports according to FBI UCR procedures.
Processes Public Records Requests.
Retrieves data from microfilm; verifies and data entry.
Prepares warrant worksheets; assigns active warrants; purges expired warrants, etc.
Confirms, clears, cancels, modifies all warrants and distribute by fax; sorts and logs Grand Jury warrants and summonses.
Distributes and processes canceled warrants.
Replies to Hot File confirmations; enters into NCIC; annual Hot File validation.
Sends and receives teletypes.
Sends teletypes, enters NCIC and creates wanted bulletins for escapes.
Researches and identifies inmates in all MCSO jails and distribute notices.
Maintains daily statistical reports.
Research/updates/corrects booking data and criminal history in the Sheriff's Inmate Electronic Data (SHIELD).
Provides fingerprinting services to the general public.
Receives monies and issues receipts.
Operates the automated mug shot system.
Be present at work site to perform assigned tasks at the times and dates scheduled and/or assigned by the supervisor.
Expunges MCSO Records related to Prop 207 Court Orders.

Benefits

Growth and stability since 1871
Exceptional work-life balance: 4/10 schedule based on business needs
Manageable workload
Opportunity for criminal polygraph examinations
Training opportunities with AZ Polygraph Association, American Polygraph Association, American Association of Police Polygraphists
Network with other case agencies
Choice of three medical plans – starting as low as $70/month
Holidays – 10/year + 1 personal day
Enrollment in the Arizona State Retirement System (Pension)
Paid sick and parental leaves (birth/adoption)
30% discount at KinderCare daycare facilities in the Valley
MCKids Club daycare next to headquarters.
Access to free County gyms