FSC - Shared Services Coordinator (Admin) - Fellow Program

Budd Group•Nashville, TN

4d•Onsite

About The Position

This Shared Services Coordinator is responsible for the effective administration of operations in the Janitorial and Landscaping Divisions. Performs administrative duties as it relates to the Recruiting and Human Resources team.

Requirements

Fluency in English and Spanish.
Knowledge of business office operations—filing and administrative clerical operations.
Proficient in Windows work environment and computer programs such as Outlook, Word and Excel.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
Ability to communicate effectively both orally and in writing with employees and the general public, to maintain confidentiality in daily operations, and to conduct daily duties in professional appearance and manner.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to use a calculator.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems that may arise in day-to-day operations and prioritize tasks.

Nice To Haves

Prior knowledge of principles and practices of human resources.
General knowledge of computerized HRIS helpful.

Responsibilities

Maintaining a warm and friendly environment in our front office.
Greet visitors who come to our office in a warm and friendly manner.
Is the first in line to answer and route office phone calls.
Print pay stubs and other work related documents for employees as needed.
Assist current employees in logging into company apps/portals such as our social media platform, pay stub portal or employee portal.
Process Wage verifications as needed for current employees.
Processing HR related updates in our Applicant tracking system such as terminations.
Manage office supply levels and make orders with the company Staples account.
Maintain Room Reservation calendar for our office Training Room and Conference room.
Will also be responsible to be the back-up for the Shared Services Coordinator focused on Recruiting as well as the Shared Services Coordinator focused on Staffing coordination when they are out.
Other duties as assigned by your manager.