Shared Services Associate

State of Ohio • Columbus, OH

1d • Hybrid

About The Position

If you have experience in Accounts Payable and Data Entry with an eye for details this may be an opportunity for you. OBM is seeking a Financial Support Services Associate who will assist our OBM Accounts Payable (FSS) section. FSS is a business processing center that processes common administrative transactions for state agencies and business suppliers, with an emphasis on efficiency and customer service. THE CANDIDATES SELECTED FOR THESE POSITIONS MUST WORK THE HOURS OF 8:30 A.M. TO 5:00 P.M. Accounts Payable: Process and pay approved invoices accurately and timely Ensure payments are supported by appropriate documentation and approvals Maintain payment controls and segregation of duties Monitor and prevent duplicate, erroneous, and fraudulent payments Reconcile accounts and support financial reporting activities Manage payment inquiries and supplier payment issues · Cross-Functional Support: Working within the FSS business processing center, which handles diverse operational functions like Accounts Payable and Supplier Operations A Successful Candidate Will: Meet or surpass the production and quality goals Work well independently and as part of a team Have strong communication skills Be flexible Have strong attention to details A Successful Candidate Will: · Financial Support Services Associates may be assigned to work in any of the following areas after extensive training: · Accounts Payable, Supplier Operations, Contact Center Supplier Operations, Accounts Payable, Travel and Expense or Contact Center. Accounts Payable: These associates handle the processing of invoices for a wide range of state agencies, as well as various boards and commissions. Contact Center: This team handles inquiries from both internal and external customers by telephone, email, and other channels while providing magical customer service. Supplier Operations: Makes updates to existing suppliers, such as name, address contact information, and tax identification changes, sets up and maintains electronic funds transfers (EFTs) for suppliers and Medicaid providers as well as other functions. Travel and Expense: These associates process travel and expense reimbursement requests in accordance with state rules and guidelines for travelers doing state-related business. The Ohio Office of Budget and Management (OBM) is the fiscal backbone of the State of Ohio enterprise. OBM works with the Governor and every state agency in providing policy analysis, fiscal research, and financial management services. We help state agencies shape Ohio’s future by ensuring the proper and responsible use of state resources!

Requirements

• 18 mos. exp. in accounting, auditing, finance, business administration, or related field, or financial call center work in private sector or other governmental sector; -Or completion of associate core coursework in accounting, auditing, finance, business administration or related field; -Or equivalent of Minimum Class Qualifications For Employment noted above.
• Accounting and Finance

Nice To Haves

• Meet or surpass the production and quality goals
• Work well independently and as part of a team
• Have strong communication skills
• Be flexible
• Have strong attention to details

Responsibilities

• Process and pay approved invoices accurately and timely
• Ensure payments are supported by appropriate documentation and approvals
• Maintain payment controls and segregation of duties
• Monitor and prevent duplicate, erroneous, and fraudulent payments
• Reconcile accounts and support financial reporting activities
• Manage payment inquiries and supplier payment issues
• Handle the processing of invoices for a wide range of state agencies, as well as various boards and commissions.
• Handle inquiries from both internal and external customers by telephone, email, and other channels while providing magical customer service.
• Make updates to existing suppliers, such as name, address contact information, and tax identification changes, sets up and maintains electronic funds transfers (EFTs) for suppliers and Medicaid providers as well as other functions.
• Process travel and expense reimbursement requests in accordance with state rules and guidelines for travelers doing state-related business.

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree