Services Procurement Purchaser VII - Team Lead

Texas Health & Human Services Commission•Austin, TX

3d•$5,798 - $7,500

About The Position

The Texas Health and Human Services Commission’s Procurement and Contracting Services is hiring an expert procurement professional to provide technical expertise and oversight for processing complex, high-impact procurements. The position serves as a team lead, may oversee the work of others, and trains and mentors purchasing staff. It works under minimal supervision, with extensive latitude to exercise initiative and independent judgment while following HHSC and PCS policies, procedures, and state purchasing laws. The role evaluates complex requisitions, works with program customers to clarify procurement requirements, researches vendors, develops competitive service specifications, selects procurement methods, and directs competitive solicitations. It supports purchasing staff through evaluation of bids, contract award recommendations, requisition and purchase-order processing, documentation, training, and resolution of procurement issues. The position also prepares or reviews financial reports and monitors vendor performance. A Certified Texas Contract Developer (CTCD) certification must be obtained within six months of hire.

Requirements

Graduation from high school or equivalent.
At least five years of purchasing, procurement, or contract management experience.
At least three years of progressive experience in formal solicitation methods.
Obtain Certified Texas Contract Developer (CTCD) certification within six months of hire.
Expert knowledge of state and federal laws and regulations governing state purchasing and systems such as HHS’s Centralized Accounting and Payroll/Personnel System (CAPPS) Financials and System of Contract Operation and Reporting (SCOR).
Expert knowledge of purchasing and procurement methods and procedures.
Expert knowledge of Texas procurement principles and practices, assigned commodities and products on the open market, and supply sources.
Expert computer and applicable software skills.
Expert problem-solving skills, including asking appropriate questions and identifying resources to obtain needed information.
Ability to logically assemble and evaluate information and maintain required records.
Ability to communicate clearly verbally and in writing.
Ability to schedule, prioritize, monitor, and complete multiple assignments on time.
Ability to work effectively independently and as part of a team.
Ability to act soundly, logically, proactively, and appropriately based on analysis of situations or problems.
Ability to assign and/or oversee the work of others and effectively train others.
Detail oriented, able to work in a fast-paced environment with competing priorities, and committed to customer service excellence.

Nice To Haves

Experience with State of Texas procurement and formal solicitation methods.
Certified Texas Contract Developer (CTCD) certification.

Responsibilities

Attend work on a regular and predictable schedule in accordance with agency leave policy.
Evaluate complex requisitions for compliance with applicable requirements and collaborate with program customers to clarify procurement requirements and specifications.
Assist program customers with researching vendors and drafting competitive specifications for services; select the most appropriate procurement method to determine best value.
Direct the preparation of competitive solicitations and ensure solicitation and award comply with applicable state and federal laws, Comptroller of Public Accounts requirements and guidance, Contract Advisory Team requirements, and HHSC policies and procedures.
Identify provider resources, evaluate bidder information, calculate bids and orders, determine the lowest and most qualified bids or best-value bids, recommend and make contract awards, and suggest contract content when appropriate.
Process assigned requisitions into purchase orders and/or create tracking contracts in a financial accounting system within established timelines; evaluate, release, and track purchase orders based on requester needs.
Guide the team through procurement processes, verify accuracy against a checklist, maintain required documentation, prepare files for upload into the system of records, and use automated procurement systems.
Create, prepare, and deliver trainings and workshops; mentor procurement staff; and create or revise procurement job aids.
Work with leadership, requesters, subject matter experts, stakeholders, agency staff, and purchasing staff to identify and resolve purchasing-related issues.
Prepare and/or review financial reports, monitor and document vendor performance, and provide required reporting.
Perform other assigned duties, including participating in procurement-related events or training and supporting agency disaster response, recovery, or Business Continuity Plan activation.