Service Coordinator - Seattle - Commercial HVAC
About The Position
Join the world's largest HVAC company, named by Forbes as one of America's Best-In-State Employers 2025! Daikin Applied is seeking a Service Coordinator for the Seattle District Service Office. This role is responsible for customer service, coordination of technician schedules to fulfill service work, and administrative functions that support the efficient operation of a commercial HVAC service office. Come be a part of an exciting journey at Daikin Applied, where innovation and excellence drive our every endeavor! Location: In office in Kent What you will do: Work with Operations team and District Manager on scheduling and dispatching of Commercial HVAC Technicians for jobs (startups/repairs, warranty, maintenance). Address customer inquiries and route questions of technical nature to the appropriate resource. Track time and attendance for Technicians. Coordinate job startups and maintain communication with customer regarding scheduling for the startup and follow-up on jobs in progress/completed. Invoice and bill customers. Perform local office AP/AR functions. Follow up with customer to ensure that payment has been received. Ensure timely close-out on all work orders and that all associated paperwork is received and filed with the proper job. Coordinate warranty administration process. Order parts and tracks shipments. Enter and maintain information into our Enterprise Resource System, including work orders, new customer information, and technician hours for billing purposes. Maintain OSHA logs. Answer telephones and greets customers and maintain professional and courteous customer contact. Organize and coordinate inventory process. Assist new hires in the completion of their new hire paperwork, complete employer required sections of forms (I-9) and responsible for sending to Human Resources on the new employee's first day of employment. Gather local prevailing wage rate and send hours worked by Technicians on applicable jobs to Human Resources. Provide initial notification of Workers Compensation claims to insurance carrier. What’s in it for you: The ability to make an impact and shape your career with a company that is passionate about growth. The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best.
Requirements
- High School Diploma or GED.
- 2+ years of related experience, in Mechanical, Electrical, Plumbing service field or comparable industry.
- Working knowledge of Microsoft Office Suite.
- Strong written and verbal communication skills.
- Strong organization, problem-solving, and customer service skills.
Nice To Haves
- Bachelor's degree may be considered in lieu of work experience.
- Experience with Astea or any other service tracking software.
Responsibilities
- Work with Operations team and District Manager on scheduling and dispatching of Commercial HVAC Technicians for jobs (startups/repairs, warranty, maintenance).
- Address customer inquiries and route questions of technical nature to the appropriate resource.
- Track time and attendance for Technicians.
- Coordinate job startups and maintain communication with customer regarding scheduling for the startup and follow-up on jobs in progress/completed.
- Invoice and bill customers.
- Perform local office AP/AR functions.
- Follow up with customer to ensure that payment has been received.
- Ensure timely close-out on all work orders and that all associated paperwork is received and filed with the proper job.
- Coordinate warranty administration process.
- Order parts and tracks shipments.
- Enter and maintain information into our Enterprise Resource System, including work orders, new customer information, and technician hours for billing purposes.
- Maintain OSHA logs.
- Answer telephones and greets customers and maintain professional and courteous customer contact.
- Organize and coordinate inventory process.
- Assist new hires in the completion of their new hire paperwork, complete employer required sections of forms (I-9) and responsible for sending to Human Resources on the new employee's first day of employment.
- Gather local prevailing wage rate and send hours worked by Technicians on applicable jobs to Human Resources.
- Provide initial notification of Workers Compensation claims to insurance carrier.
Benefits
- Non logo company vehicle.
- Multiple medical insurance plan options + dental and vision insurance.
- 401K retirement plan with employer contributions matching 100% of the first 3% of employee contributions and 50% on the next 2% of employee contributions.
- Company provided life insurance + optional employee paid voluntary life insurance, dependent life coverage and voluntary accident coverage.
- Short term and long term disability.
- 88 hours company paid holidays.
- 120 hours of paid time off for new employees.
- Vacation accrues on a monthly basis, unless applicable federal, state and local law requires a faster accrual.
- Paid sick time in accordance of the federal, state and local law.
- Paid parental leave and tuition reimbursement after 6 months of continuous service.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
