Service Coordinator - Howard Gilmore

Liberty Military Housing•La Mesa, CA

4d•$24 - $28•Onsite

About The Position

Liberty Military Housing is seeking a Service Coordinator to assist with the resident move-in/move-out process in a multi-family residential community. This role involves significant customer interaction, scheduling maintenance work (including vendors and contractors), and ensuring timely completion of service requests and work orders. The ideal candidate will be efficient, communicative, and dedicated to providing exemplary service according to Liberty Military Housing’s quality standards.

Requirements

1-2 years of experience in residential property management or a customer service role preferred.
Prior experience working with vendors or ordering services (appliances, plumbing, electrical) preferred.
Proficiency in personal computer skills, keyboarding, internet search, email correspondence, and math.
Proficiency in Microsoft Office Suite (Word, Excel) and other software applications (e.g., Yardi, Payscan) preferred.
Effective communication and interaction skills with customers, vendors, management, and co-workers.
Strong service and interpersonal skills.
Ability to work in a fast-paced environment, multi-task, prioritize, and complete assigned duties.
Must possess a positive and professional demeanor.
Must possess a valid driver's license.
Ability to operate a company or personal vehicle or electrical cart.
Must be available to work a flexible schedule, including weekends, off-hours, and emergencies as required.
Knowledge of OSHA laws and regulations.
Ability to travel to other regional locations for work, training, meetings, and other work-related activities.
Must be able to meet performance standards and comply with company policies.

Responsibilities

Schedule and conduct home inspections related to the move-in/move-out process, including pre-move-in/pre-move-out, and final inspections.
Assist with ordering and scheduling vendor services.
Maintain and monitor make-ready boards to ensure work is accurately distributed and meets completion timelines.
Work in conjunction with the maintenance team to ensure service requests are assigned and scheduled appropriately and completed in a timely manner.
Provide residents with any charges related to move-out/final inspection results.
Create purchase orders for all vendor maintenance services and products (e.g., paint, flooring).
Generate work orders for make-readies and other maintenance service requests.
Assist with the closing of work orders/tickets once work is completed.
Schedule and monitor water intrusion, including communicating with residents, follow-up, and issuing 3-day notices.
Conduct resident follow-ups after services are rendered/completed.
Promote positive resident relations by ensuring timely responses to resident concerns and requests.
Address and follow up on customer service concerns from Satisfacts surveys.
Assist with maintaining systems and logs (Keytrak, pest control, vendor/product logs, etc.).
Perform various administrative and computer tasks, including email communications and data entry into systems like Payscan and Yardi.
Assist with the distribution of correspondence/notices (e.g., 3-day notices, move-out charges, water intrusion notices).
Participate in property walks/inspections (grounds, common areas, parking lots, community rooms, make-readies, quality control) to ensure community maintenance standards.
Operate a company or personal vehicle to travel to various locations for work purposes.