Service Administrative Assistant II

Warren CAT

5h

About The Position

The Service Administrative Assistant II schedules appointments, gives
information to callers, and otherwise relieves officials of clerical work and
minor administrative and business detail by performing the following duties.

Requirements

• High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Knowledge of MS Office Suite software.

Responsibilities

• Open Work Orders for Customers
• Updating the aged WIP (Work in Progress)
• Uploading Technician Notes
• Prepare work orders of $5k to $10k for closing
• Preparing work orders for Invoicing
• Collecting pre-payments, final payments, and sending for credit approval
• Issuing PO’s to our vendors
• Communicating with customers and providing excellent customer service for internal and external customers
• Reconcile P-card’s for business needs
• Coordinate and arrange meetings/travel; prepare agendas; record and transcribe minutes of meetings; conduct research and compile reports as needed
• Order and maintain supplies; arrange for equipment maintenance.
• Additional duties as assigned by supervisor

Benefits

• We offer health, dental, vision, life, and more as a comprehensive benefits package.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees