Serials Information Specialist

Santa Clara University • Santa Clara, CA

25d • $25 - $30

About The Position

The Serials Information Specialist is responsible for the receipt of library materials in all formats. This position manages daily law school mail sorting, looseleaf filings, and materials processing. The role requires comprehensive knowledge of library operations to provide accurate, timely work instrumental to the library's mission. Additionally, the Specialist serves as a liaison to other university and law school departments.

Requirements

• Minimum of two years in an administrative or relevant role
• Familiarity with serials, acquisitions, and cataloging functions of an ILS (preferably FOLIO).
• Familiarity with cataloging standards including MARC and RDA.
• Strong problem-solving, managerial, and technical skills (word processing, spreadsheets).
• Ability to train and cross-train staff and maintain cooperative relationships in a diverse environment.

Nice To Haves

• AA degree and library experience, specifically in a Technical Services Department.

Responsibilities

• Materials Receipt Serve as the library's expert for the FOLIO receiving app.
• Check-in all serials and continuations.
• Collect and pre-process invoices, publication, and subscription notices.
• Handle complex problem solving for FOLIO and refer higher-level issues to appropriate staff.
• Claim missing materials and maintain routing records.
• Verify and add URLs to bibliographic records.
• Filing Manager Maintain and update filings in all formats.
• Update loose-leaf filings and pocket parts daily based on priority.
• Assign loose-leaf filing responsibilities to staff.
• Claim missing pages or damaged materials with publishers.
• Mail Distribution Management Sort and distribute all Law School and Library mail.
• Ensure mail opening deadlines are met.
• Develop and maintain mailroom procedures under the Head of Acquisitions.
• Communicate mail policies to the Law School community and act as a liaison to University mailing services.
• Materials Processing Copy or create item records for all library materials.
• Perform all operations to make materials shelf-ready.
• Perform other processing duties as needed.
• Supply Ordering & Other Duties Track and order Technical Services department supplies and maintain electronic inventory.
• Research and recommend processing supplies; work closely with Law Finance.
• Perform special projects, develop policies, and staff the Information Service Desk when needed.
• Administer bindery functions and pursue continuing education.

Benefits

• Santa Clara University offers a comprehensive benefits package for benefit eligible employees with programs and resources designed to promote and sustain personal health care, well-being, and the financial objectives of our employees and families. Visit our benefits page for more information.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees