Senior Workplace Manager

Parloa•New York, NY

20h•$135,000 - $154,000•Onsite

About The Position

As Senior Office Manager, you will take ownership of workplace management, vendor coordination, and office experience for our New York City office, ensuring smooth operations and a welcoming environment for our team. This is your opportunity to shape the workplace experience for a fast-growing global AI company as it builds out its US presence.

Requirements

5+ years of experience in office management, workplace operations, or a similar role in a fast-paced environment
Proven experience with vendor negotiations, contract management, and budget tracking
Independent and self-sufficient, able to take full ownership of office operations despite the time difference with Berlin-based leadership
Strong project management and organizational skills, with the ability to juggle multiple priorities and solve problems proactively
Knowledge of New York workplace compliance, safety, and security regulations

Responsibilities

Oversee day-to-day office operations, ensuring a seamless experience for employees and visitors while keeping the office well-stocked, organized, and comfortable.
Manage vendor relationships, negotiate contracts, and serve as the key point of contact for landlords, security, and service providers on all facility-related matters.
Own workplace budgets, including forecasting and expense tracking, and oversee office-related procurement of supplies, equipment, and services.
Develop and implement office policies and procedures, and lead safety, security, and emergency preparedness efforts to maintain a compliant work environment.
Organize office events, celebrations, and engagement activities in collaboration with global teams, and partner with IT and People & Culture on onboarding, offboarding, and workplace experience improvements.