Senior Venture Executive Assistant

Stifel•San Francisco, CA

1d•$100,000 - $125,000•Onsite

About The Position

The Senior Venture Executive Assistant supports Venture leadership, including Managing Directors, by providing advanced administrative oversight and leadership across the Venture administrative function. This role serves as a trusted strategic and operational partner, ensuring consistent, efficient, and high‑quality administrative support within the Venture organization.

Requirements

Ability to read team dynamics and morale, recognize potential concerns, and take thoughtful action to keep employees engaged and feeling supported.
Highly motivated and proactive, can think creatively to do whatever it takes to get the job done.
Strong professional presence, with sound judgment and the ability to represent the team thoughtfully in a variety of situations.
Comfortable working independently, with a high level of ownership, discretion, and accountability in day-to-day responsibilities.
Excellent communication and organizational skills, with a natural ability to build strong, collaborative relationships.
Ability to manage multiple priorities in a fast-paced environment, staying organized and focused while navigating competing demands.
Projects confidence and professionalism in both internal and external interactions.
High school degree or equivalent.
7+ years of progressive executive support experience.
Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Experience with enterprise calendaring, expense reporting, and document management systems.
Ability to quickly learn and adapt to firm‑specific platforms and tools.

Nice To Haves

College degree.
Experience in event management.

Responsibilities

Provide advanced executive support to Venture Managing Directors, including management of highly complex calendars, scheduling, travel coordination, and expense oversight.
Serve as a strategic partner to Venture leadership, ensuring seamless coordination and execution of key initiatives and activities.
Lead and standardize administrative processes, workflows, and best practices across the Venture platform.
Mentor and guide Venture Administrative Assistants and Venture Executive Assistants, providing day‑to‑day guidance and knowledge sharing.
Coordinate high‑impact Venture meetings, leadership offsites, and portfolio‑related engagements.
Lead end-to-end planning and execution of Stifel-curated events, driving engagement with industry partners and the broader community.
Manage relationships with administrative vendors and service providers supporting the Venture organization.
Support onboarding, transitions, and long‑term planning for Venture leadership roles.
Maintain discretion and confidentiality when handling sensitive information.
Continuously evaluate and improve administrative workflows to support efficiency and scalability.