Senior Travel Coordinator

Mantech International Corporation•Chantilly, VA

75d•Onsite

About The Position

Transform the future of federal services with MANTECH! Join a vibrant, energetic team committed to enhancing national security and public services through innovative tech. Since 1968, we've partnered with Federal Civilian sectors to deliver impactful solutions. Engage in exciting projects in Digital Transformation, Cybersecurity, IT, Data Analytics and more. Ignite your career and drive change. Your journey starts now-innovate and excel with MANTECH! MANTECH seeks a motivated, career and customer-oriented Senior Travel Coordinator to join our team in Chantilly, VA. The Senior Travel Coordinator must exhibit good judgment in interfacing with all government and contract personnel, providing proper examples of work performance, and adherence to professional standards and operational and security guidelines as defined by the Government and ManTech International, Inc.

Requirements

Bachelor's degree or 8+ years of directly related work experience.
5+ years of experience in travel management for large teams (e.g., 5+ travelers/trip).
Excellent written and verbal communication skills.
Demonstrated initiative, sound judgment, effective decision-making.
Commensurate experience and education.
Experience in Customer Service.
Experience using Microsoft 365 productivity tools.
Must be a US Citizen and be able to obtain and maintain an Interim Secret clearance prior to starting this position.
Must be able to remain in stationary position for up to 50% of the time.
Must be able to deliver clear and effective communication both verbally and non-verbally to deliver updates; briefings; or interface with co-workers; leadership as well as customer.
Must be able to work in an office environment and be able to freely move within this space to utilize office equipment as well as interface with co-workers and customer.
Must be able to effectively use IT peripherals such as laptop, desktop, printer, fax machine, etc.
Must be able to deliver presentations as needed.
Must be able to review; decipher and understand program manuals; IT service requests; work orders; etc.

Nice To Haves

A current and active Secret clearance highly preferred.

Responsibilities

Develop, coordinate, and provide travel plans and programs for all contract employees in accordance with travel policies, procedures, and best practices.
Organize cost-efficient domestic and international travel itineraries, lodgings, and transportation in collaboration with the traveling teams, customer, and management.
Communicate pertinent information to employees and customers; resolve any scheduling issues.
Support and resolve in-progress trip related changes and interruptions in a timely, cost-efficient manner in collaboration with travelers, customer, and management.
Work with finance and accounting department to ensure that travel arrangements remain within budget; assist with expense reports reconciliation as needed.
Work with travelers, customer, and management to ensure that travel arrangements comply with customer's travel policies; facilitate obtaining visas, medical records, and other travel documentation.
Develop reports and update systems with travel information, including planned and actual travel records.
Track and maintain the travel records utilizing a computer-based tracking system to include obtaining internal and customer travel authorizations and approvals, updating travel tracking systems as required, publishing travel information to defined storage locations, archiving records, coordinating the pickup, storage, and delivery of travel documentation (e.g. passports, visas, etc.).
Managing the movement of travel plans and records through all tasks from creation through final disposition or archiving, performing records searches as requested by clients, maintaining logs on travel approvals, travel modifications, travel expense reconciliation, and preparing periodic and ad hoc travel reports.
Prioritize various tasks, interpret specific instructions, and apply creative problem-solving techniques in a variety of situations.