Senior Tradeshow Coordinator

Buyers Edge Platform, LLC • Lake Worth, FL

24d

About The Position

The Senior Tradeshow Coordinator independently manages the full execution of assigned tradeshows and conferences, owning the majority of planning, communication, and logistical responsibilities with minimal oversight. This role serves as the primary point of contact for assigned sales teams and ensures they follow all required processes, deadlines, and communication expectations for each event. The ideal candidate is a highly organized, energetic, and creative go-getter who thrives in fast-paced environments, brings bold ideas to elevate booth experiences, and confidently holds cross-functional teams accountable to maintain operational excellence. Who we are: Buyers Edge Platform is a leading digital procurement network and solutions provider for the foodservice industry, delivering savings, insights, and technology that help operators, distributors, and manufacturers succeed. Through its portfolio of solutions including Digital Procurement Network, Fresh Services, Software Solutions, and Supply Chain Management Buyers Edge is reshaping how the foodservice industry connects and thrives. Your impact: Event Planning & Execution Independently handle all registration, communication, logistics, housing, and shipping requirements for assigned tradeshows and conferences. Ensure all onsite materials—booth assets, signage, collateral, technology, and demos—are updated, well-maintained, and consistently aligned with brand standards. Participate in shipping logistics, asset tracking, and inventory management for tradeshow materials. Track, reconcile, and report all budget and spend for assigned shows. Serve as the primary point of contact for assigned sales teams; ensure they meet all required plans, timelines, deliverables, and communication expectations. Hold sales team members accountable for completing pre-show forms, staffing confirmations, product details, and other required inputs. Ensure proper use of company lead retrieval systems, Salesforce campaigns, data hygiene practices, and post-show follow-up protocols. Proactively communicate deadlines, updates, and risks, escalating as necessary to maintain program quality. Association & Vendor Collaboration Partner with industry associations and memberships to understand benefits, fulfill commitments, and communicate sponsorship or event opportunities to internal stakeholders. Work closely with vendors, show services, and production partners to ensure high-quality, on-time deliverables. Marketing Alignment Ensure all required marketing campaigns and communications tied to tradeshows are effectively coordinated, created, and executed. Proactively generate creative ideas to increase booth visibility, engagement, and foot traffic. Departmental & Onsite Support Provide live event support as needed, including onsite staffing and additional assistance during peak event periods. Support team culture through a positive, solutions-oriented, and “roll-up-your-sleeves” approach. About you: Bachelors degree in Business, Hospitality Tourism, Communication, or related field (3) Years experience in office setting (4+) Years of Event industry related experience Extreme attention to detail and follow-through is required Problem solving & great phone skills needed packing, organizing, inventory of marketing materials for tradeshows & events Possible errands to local print shop or shipping provider for last minute show/event needs Paying close attention to show deadlines and if shipments arrived/returned Ability to work quickly, yet thoroughly to immediate event and show needs Proficient in Microsoft office/teams, Excel, Adobe Not sure you meet every qualification? Studies show that diverse applicants often hesitate to apply unless they check every box. At Buyers Edge Platform, we value authenticity and inclusion—if you're excited about the role, we encourage you to apply. You might be exactly who we’re looking for!

Requirements

• Bachelors degree in Business, Hospitality Tourism, Communication, or related field
• (3) Years experience in office setting
• (4+) Years of Event industry related experience
• Extreme attention to detail and follow-through is required
• Problem solving & great phone skills needed
• packing, organizing, inventory of marketing materials for tradeshows & events
• Possible errands to local print shop or shipping provider for last minute show/event needs
• Paying close attention to show deadlines and if shipments arrived/returned
• Ability to work quickly, yet thoroughly to immediate event and show needs
• Proficient in Microsoft office/teams, Excel, Adobe

Responsibilities

• Independently handle all registration, communication, logistics, housing, and shipping requirements for assigned tradeshows and conferences.
• Ensure all onsite materials—booth assets, signage, collateral, technology, and demos—are updated, well-maintained, and consistently aligned with brand standards.
• Participate in shipping logistics, asset tracking, and inventory management for tradeshow materials.
• Track, reconcile, and report all budget and spend for assigned shows.
• Serve as the primary point of contact for assigned sales teams; ensure they meet all required plans, timelines, deliverables, and communication expectations.
• Hold sales team members accountable for completing pre-show forms, staffing confirmations, product details, and other required inputs.
• Ensure proper use of company lead retrieval systems, Salesforce campaigns, data hygiene practices, and post-show follow-up protocols.
• Proactively communicate deadlines, updates, and risks, escalating as necessary to maintain program quality.
• Partner with industry associations and memberships to understand benefits, fulfill commitments, and communicate sponsorship or event opportunities to internal stakeholders.
• Work closely with vendors, show services, and production partners to ensure high-quality, on-time deliverables.
• Ensure all required marketing campaigns and communications tied to tradeshows are effectively coordinated, created, and executed.
• Proactively generate creative ideas to increase booth visibility, engagement, and foot traffic.
• Provide live event support as needed, including onsite staffing and additional assistance during peak event periods.
• Support team culture through a positive, solutions-oriented, and “roll-up-your-sleeves” approach.

Benefits

• Great benefits from day one. We offer medical, dental, vision, FSA, company-paid life insurance, and more—plus a 401(k) with company match.
• Grow with us. Enjoy strong training, development, and competitive pay.
• Work-life balance. Our flexible PTO policy lets you take time when you need it—no accrual required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees