Tradeshow & Events Manager

ZEISS•Dublin, CA

1d•Onsite

About The Position

How many companies can say they’ve been in business for over 177 years?! Here at ZEISS, we certainly can! As the pioneers of science, ZEISS handles the everchanging environments in a fast-paced world, meeting it with cutting edge of technologies and continuous advancements. ZEISS believes that innovation and technology are the key to a sustainable future and solutions for global change. We have a diverse range of portfolios throughout the ZEISS family in segments like, Industrial Quality & Research, Medical Technology, Consumer Markets and Semiconductor Manufacturing Technology. We are a global company with over 42,000 employees and have over 4,000 in the US and Canada alone! Make a difference, come join the team! Location/Region: This position is located in Dublin, Ca. What’s the role? As a Trade Show & Events Manager , you get to work with an astonishing team that plays a vital role in ZEISS Ophthalmology Trade Show and Events. The Trade Show & Events Manager will lead the planning and logistical operations of Carl Zeiss Meditec USA, Inc.’s participation in complex trade shows, events, seminars, and meetings. This role will direct cross functional staff and vendors to execute tradeshows, meetings and events to consistent high standards. Set daily priorities based on individual tradeshow calendar and deadlines. Act independently to make important decisions with minimal supervision. Elevate the comprehensive tradeshow experience — from planning through execution — by creating exceptional experiences under extremely demanding conditions.

Requirements

Four-year college degree.
Minimum of 5 years experience in complex national trade show and event coordination.
Must possess excellent interpersonal skills and must be a team player.
Must show demonstrated success managing non-reporting cross functional teams
Must be able to work independently and take initiative in problem solving and decision-making.
Ability to analyze the entire planning process and execute preventative measures to insure requirements are achieved.
Excellent written, verbal and organizational skills.
Must be able to prioritize and handle a variety of projects simultaneously.
Must be able to travel a minimum of 30% a year, for a week or more at a time.
This role works often with other countries where English may not be the main language of communication. Working relationships with our global counterparts must be established and maintained.
Must be able to lift up to 25 pounds

Nice To Haves

Prior medical tradeshow experience preferred.

Responsibilities

Lead, direct and motivate cross-functional team members and vendors to execute participation in tradeshows, meetings and events to high standards
Travel to trade show event locations and lead booth install, de-install, and on-site booth management
Lead booth layout, according to marketing and sales strategy, budget, and brand guidelines
Lead new booth design efforts, in collaboration with global tradeshow team and according to marketing and sales strategy, budget and brand guidelines
Create and manage ancillary events
Create and manage support staffing plans for tradeshows and ancillary events, when needed
Create and manage detailed budgets up to $1.5M per event; provide monthly reporting
Track and process accounting, to include accuracy of invoices and timely payment processing
Negotiate pricing and contracts with vendors
Schedule and lead regular tradeshow and event planning meetings in collaboration with Marketing and Sales leadership
Provide regular status communications to stakeholders in collaboration with Marketing Communications, Marketing and Sales leadership
Manage Housing
Consolidate, coordinate and process inventory and non-released equipment requests
Lead and formalize post-event debriefs
Submit Sunshine reporting in collaboration with Marketing Communications
Provide support staffing to tradeshow team
Utilize standard digital tools to manage tradeshows and communications
Monitor competitors and industry for trends and shifts in market