Senior Team Administrator

Texas A&M • College Station, TX

5d • Onsite

About The Position

The Team Administrator is responsible for assisting the Track & Field program with administrative duties. This role handles scheduling of meets and facilities, team travel arrangements, film exchange, and meet management duties.

Requirements

• Bachelor's Degree or equivalent combination of education and experience.
• Three years of experience working in NCAA Athletics.
• General Track & Field Knowledge.
• Proficient with Microsoft Office (Word, Excel, Powerpoint, Outook).
• Ability to multi-task and work cooperatively with others.
• Travel and working nights, weekends, and holidays are required.

Nice To Haves

• Master's degree.
• A year and a half of full time experience or three years of part time, paid or volunteer experience as student manager.
• Familiar with Hytek meet manager for Track and Field.

Responsibilities

• Coordinate with Facilities, 12th Man Productions, Marketing with the reservation, setup and production of all Home Meet Contests.
• Coordinate with timers and Officials to work each home meet.
• Manage completion of setup, packet pickup, participating team communication, meet schedule and communication updates with all entities involved.
• Manage the database/listing of officials for the Texas A&M Officials Association.
• Assist in recruiting new officials to add to the database.
• Communicate with the Officials Association all future home meets and recruit to work each meet.
• Communicate the itinerary and any update, manage lodging and meals for the officials for each meet.
• Coordinate a yearly banquet for the officials recognizing years of service and Hall of Fame recipients.
• Make all contracts for meets. All game guarantees must be kept within the overall budget.
• Submit contracts to the Head Coach for approval and then generate a contract for the Athletic Director for his signature.
• Set up the season’s travel itineraries, requiring a bidding process on buses, airline flights and hotels.
• Create itineraries based on game time and consisting of flight, bus transportation, hotel reservations, practice time reservations and any site-specific arrangements.
• Assist with on campus recruiting visits as needed.
• Coordinate the managers program and the training of the managers, including hiring, payroll and scheduling around classes.
• Set up speaking engagements and publicity outings for the team members and members of the coaching staff.
• Act as the initial contact person with the general public, students, media and corporate sponsors, serving as a liaison for the program.
• Work directly with the Sports Information Director, Promotions Director, Business Operations Staff and other University Staff as the need arises.
• Arrange facility, menu and meeting details.
• Coordinate Practice Calendar with staff and follow compliance requirements.
• Follow all compliance regulations and keep accurate records to be used in any compliance issues.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Free exercise programs and release time
• All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level